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  • Project Support Lead - Midrand - WSP Africa

    WSP Africa
    WSP Africa Midrand

    2 weeks ago

    Default job background

    Job title: Project Co-ordinator I

    Description
    About WSP Africa

    We are seeking a skilled Project Co-ordinator I to join our team in Midrand Office. As a key member of our project team, you will be responsible for monitoring and controlling project progress, ensuring timely completion of tasks, and supporting the Project Manager in achieving project objectives throughout the entire project lifecycle.

    Key Responsibilities:
    • Set up and coordinate projects according to the WSP Project Life Cycle approach.
    • Assist in developing the Project Execution Plan.
    • Coordinate project closing through archiving project documentation, lessons learned, client feedback, subconsultant evaluations, and project experience profiles.

    Project Scope and Schedule Management

    We require a skilled professional to assist with project scope and schedule management tasks, including:
    • Developing the Work Breakdown Structure.
    • Coordinating logistical requirements for the project team, such as travel and mobilization.
    • Assisting in developing the project schedule.
    • Creating and maintaining task schedules.

    Cost Control and Management

    The successful candidate will have strong cost control skills, including:
    • Setting up and maintaining budgets and expenditure tracking.
    • Interfacing with global accounting teams to ensure compliance with client invoicing requirements, preparation of invoices, and facilitation of timely payments.

    Procurement and Contract Management

    The successful candidate will be responsible for maintaining project contracts and other documentation for subconsultants, contractors, and vendors, including:
    • Maintaining project contracts and other documentation.
    • Setting up Purchase Orders (POs).
    • Preparing Inter-Company Agreements (ICAs).
    • Tracking equipment calibration certification.

    Project Documentation and Communication

    We require a skilled professional to assist with project documentation and communication tasks, including:
    • Tracking requirements of quality management processes or plans to ensure they are met.
    • Assisting in developing and tracking Health, Safety, Security, and Environment (HSSE) requirements and associated plans.
    • Coordinating project team communications, written and verbal, and documenting client meetings, interactions, and activities.
    • Compiling regular progress reports for the client, project team, and internal stakeholders.
    • Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs, and action item lists.
    • Maintaining the document control system for development and presentation of client deliverables.
    • Coordination of deliverables, including organizing word processing/technical editing.
    • Maintaining the project risk register.

    Requirements and Qualifications

    To succeed in this role, you must possess the following skills and qualifications:
    • Basic knowledge of project management principles and PMI's Body of Knowledge.
    • Working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and SharePoint.
    • Relevant tertiary qualification.
    • Desirable: One or more years of experience in related project support in a multidisciplinary environment.
    • Desirable: Experience with scheduling tools (e.g., Primavera P6 or MS Project) common to industry practices.
    • Desirable: Certified Associate of Project Management (CAPM) or Project Fundamentals Qualification (PFQ) or equivalent.

    Benefits and Opportunities

    We offer competitive pay and benefits, including first-class medical cover, generous annual leave, and paid professional subscriptions. Our friendly and inclusive culture respects and maximizes the contribution individuals can bring to WSP.

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