Debtors Clerk - Durban, South Africa - Access World

Access World

Verified Company

Durban, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Department:
Finance

Reports to:
Head of Finance (Durban)/ Group Credit Manager

Access World is a global commodity warehousing and logistics business.

We specialize in handling, Storage, and processing of commodities including non-ferrous and ferrous metals, ferroalloys, project cargo, oil & gas, and other agricultural products.

In addition, we are an approved warehouse keeper of the London Metal Exchange, and we provide LME warehousing and associated services to traders, producers, financiers, and consumers of base metals.

In addition, we provide physical warehouse and related logistics services for commodities such as cocoa beans, rubber, cotton, and other agricultural products.

Access World also acts as collateral manager of ferroalloys, minor metals as well as oil and gas. Regions operate in semi-autonomous offices with their corporate functions including commercial, finance HR, legal, and operations.

Purposes of the position:

To mitigate the risk by ensure the timeous collection of debtors in order to optimize cash flow, reduce outstanding debt to an acceptable level, ensure the company policies and procedures are adhered.

To timeously alert management of potential bad debts. Build and maintaining customer relationship.

Responsibilities and Accountabilities:

Align and maintain credit control procedures and policies in terms of best practice
Minimise credit exposure by reviewing new and existing customers credit limits and credit terms
Prepare monthly / weekly reports
Liaise with legal and compliance department for all legal cases pertaining to bad debt
Liaise with operations team to ensure customer requirement are met
Processing receipts from bank statements
Correctly allocate receipts to customer accounts
Followup on overdue balances
Proactive telephonic communication with customers
Processing credit notes
Updating expected receipts for cash flow decisions
Monitoring, auctioning and following up on customer queries
Internal communication with controllers and managers to resolve issues raised by customers
Complete debtor recons and update schedules of accounts
Alerting and escalating to management any issues or concerns on the customer accounts
Releasing of credit check failures and monitoring account balances in terms of credit limits
Maintaining debtors' files and records and KYC information
Preparing debtors reports weekly internal meetings, group and exec reports, consolidation reports
Print and electronically send statements to all debtors
Clearing intercompany customer accounts
Processing rental and sundry income invoices
Perform KYC procedures on new customers
Assist with internal and external audits

Learning opportunities:

Exposure to group companies with global representation.

Knowledge:

Knowledge of Debtors process, policies and procedures
Computer literacy, experience in using computer ERP system, word and excel (Advanced)
Skills:
Communication Skills, Strong negotiation skills,
Reporting
Serviceoriented and proactive team player
Attention to detail

Competencies: