Fleet Specialist 6 Months Contract - Centurion, South Africa - Bidvest Facilities Management

Bidvest Facilities Management

Verified Company

Centurion, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

ROLE PURPOSE

Support all aspects of the Company fleet - owned, leased or rentals to maximize efficiency, increase productivity and improve safety for an organization's vehicles and drivers.

Effectively support the Fleet team in terms of:

Management of fleet to keep the fleet running efficiently, highest up time and within budget.
Support the Executive, Management and Strategy to achieve set out annual targets

MAIN OUTPUTS Financial Management**- Assist in supporting the insurance process: expenditure and outstanding claims in line with finance requirements

Accounts processing
Ensure correctness of all invoicing
Invoicing timing processing in the correct month
Efficient controls exercised over cash expenses
Ensure upfront approvals by the correct level of authority
Asset Management
Maintain the master data base with relevant fleet details driver name, ID, license, vehicle listing, etc.
Assist in documenting all relevant information for fleet data
Maintain reporting platform
The KPI for this task will be measured against accuracy of data and sense of urgency

Customer and Stakeholder Management

Client relations
Support Executive to achieve positive CSI results
Maintain and update the SPOC matrix to ensure continuity of business

Internal Controls and Administration

Internal Controls
Identify problems proactively and resolve timeously
Effectively communicate any changes which affect direct / indirect team
Administration
Support and complete all administrative responsibilities
Data integrity, driver files, vehicle files, cost center allocation.
Insurance claim process
Program management to migrate manual processes into technological solutions
License and registration management find ways to fine tune vehicle licensing procedure
Vehicle tracking ensure all vehicles are fitted with working tracking devices

Quality standards and Operations

Quality Control
Contribute towards continually improving all aspects of fleet service delivery
Conduct monthly fleet inspections / audits as and when required
Responsible to ensure vehicle quality standards are consistently maintained in accordance to SLA, regulatory standards, road safety of SA and company & client requirements
Operations
Distribution of all relevant fleet requirements fuel cards, Etags, licenses, traffic fines, proxy forms, etc.
Vendor listing windscreen repairs, tyre fitment center liaise with Technical manager
Adhere and ensure all process and regulatory compliance
Fuel Management
Support the management of generators and mobiles