Personal Assistant - Pretoria, South Africa - Stonebridge HR Solutions

Stonebridge HR Solutions
Stonebridge HR Solutions
Verified Company
Pretoria, South Africa

1 week ago

Thabo Mthembu

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Thabo Mthembu

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Description
Gauteng, Pretoria East

  • R R23800 Monthly Cost To Company


Our client, who is a leader in their industry, is looking for a Personal Assistant/Financial Assistant to join their team at their Pretoria East office.


Requirements:


  • 2 Years relevant experience. (Personal Assistant and Finance)
  • Pastel, NAV or similar financial system experience.
  • Computer literate in MS Word, Excel, PowerPoint and Microsoft Outlook on intermediate level.
  • Good communication and interpersonal skills and able to work independently.
  • Must be detail orientated.
  • Valid code 8 drivers licence.
  • Own transport.
  • Must be willing and able to work overtime, including weekends.
  • Must be able and willing to travel and sleep out.
  • Must at least understand Afrikaans (Essential)

Job description:


Diary administration for the CFO

  • Responsible to ensure that there are no diary clashes with regards to meetings, etc.
  • Timeous and up to date responses:
  • ensure that calendars sync with each other all the time.
- coordination at the beginning and end of the year to ensure smooth running.
- day-to-day basis - ensure smooth running, that deadlines sent for the day are met, all documents involved are up to date.


E-mail administration

Documentation administration including correspondence

  • Filing and storing of all documents received (on cloud and hardcopy file)
  • Prepare documents for meetings.
  • Assist with document administration (typing notes, agendas, letters)
  • Filing documents in correct order, according to meeting date, various entities and sections.
  • Create purchase orders for the Finance and Corporate Services department. Obtain approval and signatures from the CFO and submit to the creditors clerk for payment.

Reporting

Diarise all reporting timelines and deadlines with regards to:

  • Financial reporting on various internal and external projects
  • Reporting dates to Exco and the Board
  • SARS deadlines per category per entity, etc.
  • Liaise, align and communicate with the finance team to meet these deadlines
  • Basic financial calculations and working papers.

Bank administration

  • All bank administration for the various banks and various entities and users on banking platforms.

Meetings and workshops

  • Scheduling of meetings for the CFO
  • Booking of boardroom
  • Catering, when applicable
  • Welcome guests on arrival for meetings and/or workshops.

Travel arrangements and personal claims- Travel arrangements for Finance team (flights, accommodation and car and shuttle rental)

  • Accommodation arrangements for finance team for meetings at Nampo Park with the team member from other departments arranging these meetings.
  • Claim administration: completion and supporting documentation.

IT administration and support- Assistance and administration with regards to IT, quotations etc.


Pool-cars and sponsored vehicles administration

  • Manage diaries of various pool vehicles at Pretoria office
  • Km's management and book various vehicles services (within service intervals ) with our service provider
  • Liaise and arrange car wash for pool cars timeously with our service provider

Ad-hoc task- Ad-hoc assistance as and when needed pick-up, drop-off of documentation and ad-hoc purchases with the e-Wallet card etc.

  • Capturing the teams leave
  • Minutes of our team meetings
  • Any adhoc assistance from time to time with regards to the finance and corporate services department.
  • For more information please contact:
  • Vasti le Roux
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