Administrator - Cape Town, South Africa - Cape Peninsula University of Technology

Cape Peninsula University of Technology

Verified Company

Cape Town, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Faculty- Business and Management Sciences- Department- Cape Peninsula University of Technology -> Business and Management Sciences -> Business: Admin- Campus/ Location- District Six Campus - Cape Town, WC ZA (Primary)- Job Type- Contract- Occupational Function- Support / Admin- Number of Positions- 1- Annual Salary Package (incl.

Medical Aid rate based on principal member only)- To be confirmed- Advert Closing Date- 10/5/2024- Job Purpose- Job Knowledge, Skills and Experience- National Diploma in Office Management & Technology/Management or an equivalent related three year qualification

Three (3) years' relevant experience in a Higher Education environment
A minimum of two (2) years' office management and/or relate administrative experience
Excellent knowledge of Microsoft Office Suite (Excel; Word; Power Point) and Adobe
Sound Knowledge of ITS

Recommendation:

A BTech or Advanced Diploma in Office Management Technology/Management or an equivalent related four year qualification
Key Performance Areas / Principal Accountabilities
Office management and administrative duties required for the successful functioning of an executive manager's office
Establishing and maintaining an effective information and filing system
Prioritizing incoming mail, calls and messages and responding appropriately
Screen, process and action all correspondence including preparation of routine or draft requests and/or responses on behalf of the Faculty Manager physically and electronically
Database and record administration and report writing
Provision of broad based administrative support to Faculty Manager's office
Tracking system for submission due dates and deadlines and ensure timeous reminders.
Responsibility for general secretarial and office administration duties
Management of stakeholder relationships (both in person and telephonically) and presentation of a professional and helpful image to both internal and external stakeholder
Minute taking, typing and transcription, including agenda preparation.
Preparing of documentation for submission to internal and external meetings and stakeholders
Responsibility for diary management and related personal assistant activities
Transactional responsibility, loading of the Faculty Manager's budget and procurement from the Faculty Manager's office cost centers
Perform other adhoc functions as may be assigned by the Faculty Manager

Competencies

Report writing and accurate minute taking
Language proficiency: English
Sound interpersonal skills and of pleasant disposition (A team player)
Excellent customer relations skills (Customer focused/centred philosophy)
Good organizational ability. Ability to work under pressure
Competent in Microsoft Office Suite (inclusive of Power Point)
Multitasking and attention to detail
Applied knowledge of ITS
Office and diary management
Time management
Good organizational, coordination and planning skills with accuracy and attention to detail
General Information
Closing Date: 10 May 2024

NB:
PLEASE NOTE THAT THIS SYSTEM DOES NOT ALLOW APPLICANTS TO UPLOAD CVs. IT IS THUS IMPORTANT THAT APPLICANTS COMPLETE ALL SECTIONS COMPREHENSIVELY AS FAILURE TO DO SO MIGHT DISADVANTAGE YOU.
PLEASE UPDATE YOUR APPLICATION ON THE SYSTEM WITH THE LATEST INFORMATION AS THIS WILL BE THE ONLY CRITERIA USED FOR EVALUATION OF YOUR APPLICATION BY OUR PANEL.

The Cape Peninsula University of Technology is committed to Employment Equity and aims to attract and retain talented individuals to achieve our equity objectives and therefore, people from the designated groups, including those with disabilities are encouraged to apply. Preference will be given to applicants whose appointment contributes towards the achievement of demographic representation. We reserve the right not to make an appointment.

The Cape Peninsula University of Technology is committed to Employment Equity and aims to attract and retain talented individuals to achieve our equity objectives and therefore, people from the designated groups, including those with disabilities are encouraged to apply. Preference will be given to applicants whose appointment contributes towards the achievement of demographic representation. We reserve the right not to make an appointment.