Receptionist X 2 - Cape Town, South Africa - Anova Health Institute NPC

Anova Health Institute NPC

Verified Company

Cape Town, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Anova is an NGO that empowers people and changes lives.

Good health and quality of life is what motivates us to provide healthcare solutions and support for those who need it most.

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We are looking for
two Receptionists to oversee and manage the reception area and switchboard for the efficient operation of the following offices: Tygervalley and Klipfontein

Key Duties and Responsibilities

Oversee and manage the reception area
Always keep reception area clean and tidy
Answer all incoming calls and manage these in a professional and sensitive manner
Take messages and ensure that they are delivered promptly
Welcome visitors and attend to their queries or direct them to the right person
Where visitors are to meet with Anova employees, notify internal staff of their arrival accordingly
Maintain sign in registers
Providing general administrative support to management team, which include making copies and scanning documents
Book boardrooms for trainings & meetings as requested. Confirm that the booking has been made and the venue
Complete, maintain, distribute, or file records as requested (Such as supplier or employee related documentation)
Act as liaison where employee queries need to be routed via the office, particularly for employees working remotely in clinics
Provide supporting function for logistics for general events, conferences, and meetings (catering, refreshments, venue bookings, required documents, etc)
Manage the General Assistant
Do adhoc driving for the Office

Minimum Qualifications, Experience and Skills Required

Grade 12 (Matric)
At least two years or more in a similar role
Ability to operate a switchboard system with ease
Customer focused
Proficient in the entire MS Office Suite, particularly in Outlook
Exposure to ESS is an advantage
Competent in reading, writing, and speaking English
Professional demeanour, Organized and Attention to Detail

Advantageous Qualifications, Experience and Skills

A Relevant tertiary qualification in Secretarial Duties, Office Administration or similar

Closing date 13 June 2023

In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.