Personal Assistant - Randburg, South Africa - Edge Personnel (Pty) Ltd

Edge Personnel (Pty) Ltd

Verified Company

Randburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

You will be responsible for but not limited to:
Full minute-taking of all meetings

Arranging of meetings and preparation of reports

Assisting with arranging flights and accommodation as requested

Experience and/ or in Minute Taking with excellent command of the English language

Schedule internal and external appointments for the General Manager and Director as and when requested

Ensure all appointments are captured in the Director's diary and electronic calendar

Management of internal and external meetings (rescheduling when necessary and providing relevant materials prior to the meeting)

Constant on time reminders for meetings to staff and clients

Coordinate client and staff meetings where necessary

Draft letters and documentation as and when requested

Handle couriers of confidential documents from Attorneys and Conveyancers

Assist in arranging all air tickets, accommodation, and car hire for the General Manager and Director when and if required

Order office stationery

Order and provide refreshments for meetings and guests, monthly as requested

Purchasing ad hoc items as and when necessary

Always ensure sufficient office supplies and consumables

Organize catering for company meetings and events, as required

Meet and greet all visitors of seniority and those with appointments

Ensure all office systems are maintained and functional

Ensure all filing is accurate and up to date constantly send consistently update all employee and management files

Ensure safe storage of all confidential documents

Full minute taking function and compilation of minutes for all meetings

Manage cleaning staff and maintain cleanliness and orderliness of the office

Requirements Education:

Grade 12/ Matric

Diploma / Certificate Secretarial / Administration

Knowledge of MS Office (Word, Excel, PowerPoint & Outlook) & experience with the MDA System will be adv.

Must be proficient in handling office equipment, including: laptops, printers and phones

5 Years of related experience in an office environment within the property / rental industry

Own reliable transport

Skills:

Must pay attention to detail

Excellent typing skills with speed and accuracy

Excellent minute taking skills

Ability to enter data accurately and check and correct errors

Ability to prioritize tasks according to importance in a fast-paced environment

Multi-tasking capability without compromising on quality

Excellent command of the English language

A stable track record

Able to communicate effectively, both verbally and in writing

Able to work independently

High levels of motivation and enthusiasm

Dependable and punctual

Well-groomed and presentable always

Job Types:
Full-time, Permanent

Salary:
R23, R30,000.00 per month