Project Administrator - Cape Town, South Africa - SMEC

SMEC

Verified Company

Cape Town, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

THE ROLE

SMEC South Africa is currently seeking a talented
Project Administrator in our
Structures function in our
Cape Town office
. The person will be responsible for financial reporting and preparation of tenders and the tracking of workflow progress v/s programme.

Suitable applicants will be able to:

Build SMEC's brand regionally & Nationally as a leading consultant with a strong reputation for innovation, technical excellence, quality, and project delivery
Assist the Regions to achieve sustainable growth of the group through targeted client relationship management and business development activity
When required, provide project governance, at project manager level, of project management in the group to achieve reliable project performance in terms of sophistication, timeliness, and quality
Support functional management to provide leadership to the employees in the group to ensure cohesion, optimal performance, resourcing, retention, and professional development

REPORTS TO
Function/Project Manager or any other person appointed to supervise him/her from time to time.

KEY RESPONSIBILITIES

General administrative duties which include:
Document control
Quality compliance checks
Minutetaking
Updating office bids on the bid register
Assistance with the Quality Management System
Organising training courses for the staff and associated administration involved
Preparation of tenders
Relief reception duties
Follow up on submitted bids
Check supplier invoices
Registration of bids
Travel management

- local and international

Timesheets and sundries
Diary management
Coordinate meetings and boardroom bookings
Filing project documents
Tracking training spend vs budget
Log training time/training requests
Open new projects on BST
Coordinate and Capture Resource Planner (Division resource tool)
Support Project Manager with regards to daily requirements as needed transmittals, filing, data capturing, extracting of information, noodles, etc.
Data capture and validation of information in programme systems in support of Project Managers and tracking of key milestones and reporting on key variances and achievements
Assistance at team meetings and other site and Project Manager level meetings as required documentation, information registers, status reports, agendas, meeting minutes, etc.
Document control
Assist with the development and delivery of progress reports, documentation, and presentations
Support and conduct secretarial duties to OOPM and OOPD
Forecast rollover
Setting up client questionnaires
Mentorship administration and recordkeeping
CV Upload
Financial:
Preparation of invoices and payment certificates

KEY CHALLENGES

Project management
Quality compliance
Financial reporting

KEY PERFORMANCE INDICATORS

Quality, professionalism, and excellence
Flexible
Excellent organisational skills
Good verbal and written communication skills
Ability to work under pressure within a fastpaced environment
Ability to work on multiple projects and with multiple managers
Reporting to meet project and internal deadlines
Tracking of workflow progress
Assist with drafting of financial reporting of costs v/s budget
Assist with drafting of reports
Preparation of tenders
Attention to detail

RECOMMENDED QUALIFICATIONS, SKILLS, AND EXPERIENCE

Matric
Minimum 5 years' experience
High proficiency in MS Word
High proficiency in PowerPoint
High proficiency in skills in Excel
An added bonus would be experience in the consulting engineering or construction industries
Project management

experience

Financial background

Closing date:
Tuesday, 20 June 2023

SMEC is an equal-opportunity employer. Diversity is a source of strength for our people, our clients, our partners, and our communities.

**How to apply