Accounts Payable Administrator - Pretoria, South Africa - Afrizan People Intelligence

Afrizan People Intelligence

Verified Company

Pretoria, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Our client is currently searching for an individual who will be administering and processing accounts payable transactions.

The successful applicant will be responsible for the following:

Undertake the administration of supplier invoices
Ensure the safekeeping of all transactions, supporting documentation, files and data for audit purposes in accordance with prescripts
Ensure that through effective control processes accounts are paid timeously (within 30 days of invoice receipt)
Capture all supplier invoices, credit notes and debit notes;
Ensure that all payments are authorized by the delegated authorities prior to payment
Execute all queries emanating from suppliers promptly
Review that all supporting documents are attached and payments are authorized
Ensure that all invoice batches are set ready post
Assist in the provision of inputs on the accruals at financial year end
Oversee the resolution of audit queries;
Receipting of goods and services delivered
Create and distribute payment authority for authorization;
Recording of invoices in the register
Review and verify invoice batches and credit notes captured on the system
Handle all enquiries on accounts payable
Ensure comparison of age analysis and the authorized creditors reconciliation;
Reconcile the age analysis and the payment register
Create payment batch
Provide inputs for the quarterly report on payment of invoices (i.e. 30 days target as per PFMA)
Provide inputs for maintenance of prior year invoices not accounted in those financial years
Print suppliers age analysis on the system;
Create adjustments to suppliers accounts on the system;
Reconcile supplier statement and the records on the system for all GEPF/GPAA suppliers before a payment is made;
Reconciliation of suppliers statements and the records on the system for all suppliers on a monthly basis
Follow up on outstanding invoices
Clear unallocated payments on supplier statements
Engage suppliers and business units on disputed invoices
Handle the issuing of petty cash
Ensure reconciliation of petty cash reimbursement;
Assist in the administration of petty cash of the regional offices;
Perform office administrative activities
Organise office logístical matters
File office correspondence, documents and reports;
Draft and type standard correspondence and documents;
Completion of forms and documents relevant to the office;
Order stationery and equipment for the section.

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Requirements_

A three (3) year finance related degree or national diploma (at least 360 credits); and
At least two (2) years' experience in the Financial Accounting environment
Exposure in the administration of Accounts Payable or Creditors will receive preference
Computer literacy that would include a good working knowledge of Microsoft Office products, especially Microsoft Excel and Word.
Knowledge of Sage 300 ERP will be advantageous.

Job Type:
Contract

Contract length: 12 months

Pay:
R24,000.00 per month

Application Question(s):