Procurement Coordinator - East Rand, South Africa - Unique Personnel

Unique Personnel
Unique Personnel
Verified Company
East Rand, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description

Job Number

  • 72675

Job Type

  • Permanent

Job Title

  • Procurement Coordinator

Computer Skills

  • Syspro

Industry

  • Roofing

City

  • Ekurhuleni (East Rand)

Province

  • Gauteng

Main Purpose of The Job

  • The Procurement Specialist facilitates purchases from outside suppliers to ensure that the business is operational.
  • The primary responsibilities include researching key suppliers, negotiating purchase agreements and ensuring all products and material meets company standards.
  • To ensure orders are made timeously to supply customer service whilst controlling cost and controlling stock on the floor.

Duties & Responsibilities

  • Capture Purchase orders on Syspro
  • Ensure that physical stock corresponds with inventory stock on Syspro
  • Place coil and flat sheets purchase orders for all branches (excluding Africa direct delivery orders)
  • Provide Daily, Weekly and Monthly reports on all Sales Orders that are still pending in Production and sales due to lack of raw material
  • Communicate delivery date and any delays in receiving orders to the relevant stakeholders
  • Liaise with Suppliers on progress of purchase orders and update the purchase order dates on Syspro accordingly
  • Liaise with Suppliers on coil and flat sheet availability upon requests by the branches, if there is no available stock on the floor in the company group
  • Liaise with Planning on Coil due dates upon requests from them
  • Liaise with Sales within 2 hours of their requests daily
  • Maintain and update prices on purchase orders on the Syspro System to the latest pricelist given by the Head of Supply Chain
  • Arrange for Trucks to collect Coils from the branches and bring to Isando
  • Create SCT (Supply Chain Transfer) documents for Coil being transferred from Branches to Isando
  • Offer Sales alternative products if there is no stock availability on the product they have requested
  • Resolve any queries pertaining to material on the same day
  • Maintain and update the Outstanding Purchase order files on a weekly basis
  • Create Purchase orders for slitting and decoiling requests and arrange to send the coils out to Supplier, only if the Isando Factory is unable to slit and do the recoil during machine maintenance or machine breakdown
  • Select Coil Numbers for the WIP Supervisor to transfer to the other branch warehouse upon request for Coil if short at the branches

Key Performance Areas:


  • Ensuring that all purchase requested are captured and delivered on time
  • Ensure all Queries are resolved within the specified turnaround time
  • All deliveries and or delays are communicated with relevant stakeholders
  • Accurate Record Keeping of all Purchase Orders
  • Syspro
is updated with correct and or new pricing

  • Ensure Procurement is in line with BBBEE requirements for Preferential Procurement
    Inherent Requirements

Qualifications & experience required

  • Matric
  • Diploma and or Degree Purchase Management
  • Minimum 5 years' experience in a similar position within the steel / roofing industry is essential, which is inclusive of purchasing (local & imports) and inventory management
  • Microsoft Proficiency
  • Excellent understanding and working knowledge of Syspro
  • Knowledge of Steel / Roofing equipment and manufacture
  • Strong negotiating skills are essential
  • Analytical skills are essential
  • Excellent interpersonal skills, ability to negotiate and communicate on all levels are all essential skills to execute this position successfully
  • Service excellence to internal customer and to a lesser extent external customers is not negotiable, be a team player who can make difficult decisions in the best interest of the group
  • Advanced Excel skills
  • Aptitude for figures and the ability to manage a budget
  • Inventory Management
  • Knowledge of Steel supply and Steel Quality
  • Knowledge of roofing or similar products and Raw Material used in Steel Metal Industry
  • Excellent oral and written communication skills
  • Persuasion and Negotiation Skills
  • Ability to get best pricing
  • Conflict Resolution Skills manage realistic deadlines expectations for procurement with internal stakeholders
  • Ability to Prioritize according to the business needs and urgency
  • Meeting deadlines without compromising cost and quality of products
  • Ability to build strong relationships with suppliers and internal stakeholders
  • Problem solving and proposing a workable solution

What Qualification

  • Purchase Management

Minimum Qualification

  • Bachelors

Status

  • Available
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