Accounts Payable Clerk - Cape Town, South Africa - Epsidon Management & Marketing Consultancy

Epsidon Management & Marketing Consultancy
Epsidon Management & Marketing Consultancy
Verified Company
Cape Town, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description

JOB PROFILE:


Job Title:


Accounts Payable Clerk

Division:

Finance

  • Accounts Payable

Location & Address:

Cape Town


Reports to:

AP Supervisor


Direct Subordinates:

0


Total Staff in Function:

4


WORKING RELATIONSHIPS:


Internal:


  • Procurement
  • Sales Operations
  • Brand Operations
  • Account Managers
  • Systems Engineers / Presales
  • Marketing
  • Logistics
  • Regional Managers

External:


  • Vendors
  • Resellers
  • End Users
  • Vendor Alliance Partners

JOB SUMMARY:


Main Purpose of Position:
The main purpose of the Account Receivable Clerk is receiving, verifying, processing invoices, and reconciliation of accounts payable.


RESPONSIBILITIES AND DUTIES:


Key Performance Areas:


KPA

PERFORMANCE STANDARDS

  • Matching orders to invoices and delivery notes and reconciling to statements.
  • Ensure that all necessary documentation is checked and completed to allow for payment within agreed credit terms.
  • Responsible for the payment (within credit terms) and reconciliation of all trade creditor accounts (foreign and local) monthly or as and when payment is required.
  • Ensuring that all payments are captured in the financial system timeously after payments have been made.
  • Masterfile account verification for creditors
  • Onboarding of New Creditors
  • Documents must be verified and checked prior to onboarding
  • Loading of payments on Electronic Funds Transfer (EFT)/BoP Forms
  • Filing linked to the above job functions.
  • Resolving all queries on creditor statements and company accounts payable list of outstanding invoices.
  • Managing Vendor payment terms in the financial system ensuring that system reflects the correct terms.
  • Reviewing and reporting on AP Aging on a Bi-Weekly basis and ensuring all corrections or adjustments are done timeously.
  • Completing Vendor / Credit Applications for all Companies
  • Any ADHOC duties given by the supervisor / Manager

COMPETENCIES

Knowledge - You must know:


Skills - You must be able to perform:

Attributes - You must in a way that will drive successful performance which is supported by the
Company's values.

  • Knowledge of relevant brand products and process.
  • Knowledge of vendor structure to have the correct point of contact.
  • Knowledge of information management industry in South Africa.
  • Knowledge of IT Industry.
  • Excel Intermediate
  • Demonstrated accuracy and attention to detail with numbers
  • Demonstrated confidentiality.
  • Ability to deliver on service level agreements.
  • Demonstrated ability towards business intelligence.
  • Emotional Intelligence.
  • Adhere to all policies and procedures that are implemented by the Company.
  • Attitude always demonstrate your best in your role and ensure a professional attitude with internal and external customers
  • Business development acumen and "no stone unturned" mentality
  • Respect demonstrate respect with actions and words to internal and external customers
  • Accountability accountable for the consequences of your action, both positive and negative
  • Integrity consistently honest and truthful in dealings with peers, customers, and vendors
  • Teamwork
- strive to work productively in cooperation with one another, fostering a healthy atmosphere with mutual support, thus allowing everyone to achieve their own work-related goals

  • Enjoyment be creative and enrich the working atmosphere within First Distribution

Internal training associated with competencies:


  • Adhere to and complete the Company Learning Map issued during the first week of employment to meet the expectation

Minimum Qualification:


  • Matric
  • Finance Degree/Diploma

Minimum Experience:


  • 5 years experience in an Accounts Payable Clerk role
  • Intermediate Level Excel Experience

Minimum Skills:


  • 35 years' experience working with AccPac (Advantageous)
  • High attention to detail and accuracy
  • Problemsolving
  • Excellent communication skills (Verbal and nonverbal)
  • Able to perform in a pressurized and demanding working environment.
  • Able to manage High work volumes

Physical Requirements:


  • Reliable transport

Office Requirements:


  • Workfromoffice environment.
  • Semiformal dress code.
  • Working hours are from 08:00 17:00.
  • Excellent international business language skills (English), both written and verbal.
  • Reliable transport
to and from the office.


Note:

  • The remuneration package will be discussed during the interviewing process.
  • Follow through with a 3month probation review which will be scheduled by Human Resources monthly.
  • You will be required to perform such duties as reasonably required by the business. Your job description may be amended from time to time if it is valid and reasonable.
  • You will serve the Company or any Associated Entity in such capacity as management may reasonably require.
  • Duties must be performed' faithfully, diligently, and to the best of your abilities. You agree to use your best endeavors to promote
More jobs from Epsidon Management & Marketing Consultancy
See all jobs of Epsidon Management & Marketing Consultancy