Debtors Clerk - Cape Town, South Africa - CTICC

CTICC
CTICC
Verified Company
Cape Town, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description

1. Debtors / Accounts Receivable
- **Allocates receipts on bank statements to client accounts*
  • Download bank statements
  • Match payments from bank statement to relevant debtors' account
  • Accurate capturing of payments to the correct account number and event ID
  • Inform the relevant Event Executive of incoming payment by sending an update invoices
  • Save documents in relevant folders
- **Investigates payment queries, including dishonoured cheques*
  • Query any unidentified payments received
  • Liaise internally with the Event Executives and the bank to resolve payment queries
- **Assists in reconciling of client accounts in credit for refund processing*
  • Compile backup documentation and prepare reconciliation of accounts for refunds
- **Create and forward requested invoices to the relevant Event Executives**- **Send monthly statements to customers timeously**- **Ensures that Events Executives have closed all events timeously by preparing an Active Order Report daily*
  • Reasons for failure to close event investigated and revolved
  • Final invoices processed for current month
- **Assist with ad-hoc duties relating to business operating requirements as requested by management**- **Processes invoices for monthly parkers, Sub-Contractors & concessionaires**- **Reconciles payments and follow up on outstanding invoices for Subcontractors, Concessionaires & monthly parking clients*
  • Problems relating to discrepancies corrected and routed to relevant parties for resolution
  • Short payments against statement immediately followed up and resolved
- **Ensures processing of invoices for coffee shops, business centre, casual parking and offsite services*
  • Invoices correctly processed
  • Coffee shop, business centre and parking accounts processed
- **Processes daily invoices for Confex department*
  • Invoices for events effectively controlled
  • Invoice accurately processed and submitted to Confex department timeously
- **Processes daily event invoices by reference to events contracts and forwards to Commercial department*
  • Invoices for initial deposit on events effectively controlled
  • Accurate processing of invoices in line with company policy
- **Process all final Tax invoices by reconciling all relevant documentation after the closure of an event*
  • Approved credit notes processed in accordance with documentation received
  • Documentation collated and coded for invoicing purposes
  • Variances investigated and resolved or escalated for action
  • Information on charge sheets correspond to EBMS script and catering income sheet
- **Assist with weekly cash-ups in the cash office*
  • All relevant revenue invoiced
- **Assist with credit card payments, daily reconciliation of credit card settlement reports**- **Open manual event folders*
  • Accurate records available and readily accessible
- **Reconcile all relevant documentation of cash-up deposits*
  • Process cashbook entries
  • Process journals
  • Documentation collated and variances investigated
  • Information on charge sheets to correspond to coffee shop deposit
- **Processing of all credit notes and compiling of Credit Note Register*
  • Credit notes accurately processed in line with company policy
Accurate records available and readily accessible
- **Weekly CIT duty*
  • Handover of cashup deposits and parking machine takings

Minimum Qualifications and Experience:


  • Matric with maths or accounting
  • Certificate or Diploma in Accounting
years debtors clerk experience


Skills and attributes

  • Innovative thinker
  • Computer literacy
  • Time management


  • Hands on

  • Pragmatic
  • Quality driven
  • Inspiring personality
  • Planning and organising
  • Attention to detail
**The CTICC has adopted a Mandatory COVID-19 Vaccination Policy
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