Sales Administrator - Midrand, South Africa - Fidelity Services Group

Fidelity Services Group

Verified Company

Midrand, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Overall purpose of the job:
To effectively and efficiently perform the general admin/SAP function for the Commercial Sales Department.

Duties & Responsibilities:

Opening of Jobs on SAP
Removing of jobs and changing statuses of quotes for Sales Reps to change their quotes of returned jobs
Re-Opening of Jobs when Sales Reps done Making Changes
Populate reports from Regional Coordinators and consolidate it to one report daily
Generating SAP reports for House Division
Daily population of Job Progress Report.
Checking all job files
After opening a job, make a copy of checklist, print out a Confirmation Document and scan all documents
Copy and paste scanned documents onto the shared folder
Go back to the job and attach scanned documents on an SD and CS and Contract number
Make sure Business Areas are correct on CS and M & R
Opening of Contract numbers for M & R
Opening of Contract numbers of Maintenance jobs
Write the job onto the "Hand-Over" book
Submit the job to technical and let them sign for receipt of the file.
Attend meetings when invited
Attend Overdue report meeting every Friday
Print and make copies of the report for Di on Fridays for the meeting
Make sure new employees sign SAP forms access
Submission of forms to Finance
Do followups on forms submitted
Solve and come up with solutions for SAP queries and errors
Send unsolved issues to SAP consultant
Pull and manually fix SAP report for Management

- resolve issues from technical and Finance as they occur

Printing/Sending out paperwork for Credit Controllers when they lost the files
Complete forms for cancellation of jobs for Lucy to cancel
Assist and give guidelines to Administrators in Midrand, CPT and KZN on challenges or issues they experiencing on SAP
Assist and give guidelines to Sales Reps on working on the system and opening quotations
Train new Sales reps SAP and SAP system process
Sending queries to Procurement when materials are not correctly loaded (Scan quote and send to Procurement
Do reports for management meetings
Allocate Technical, Sold and Ship To on CS

Minimum qualifications and experience:

Matric / Grade 1
Relevant qualification
Computer Literate (MS Office, advanced Excel, PowerPoint)

Attributes:

Action orientated
Time Management
Business Acumen
Planning and Organizing
Attention to detail
Problem Solving
Interpersonal Savvy
Action orientated
Confidentiality

_This job description may vary from time to time at management discretion._
**_Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate._