Transport Administrator - Cape Town, South Africa - Wasteplan

Description

Job Summary
Responsible for all transport administration duties. Provide daily, weekly and monthly reports as requested by the Transport Manager.

Responsibilities:

Administration

• Maintain the cost centre of the vehicles
• Maintain and link assets to correct management account
• Maintain logbooks, records, and monthly kilometers to update the relevant fleet management service providers
• Maintain transport related records: vehicle licenses, driver licenses, traffic fines, timesheets etc.
• Maintain and handle all insurance related documentation, claims and cost distribution on Secure Office
• Process and obtain number plates, driver's licenses, vehicles insurance and roadworthiness certificates
• Processes quotations and invoices for transport supplies
• Create purchase order numbers and send to the relevant suppliers as and when required
• Verify unprocessed POs and remove if required
• Maintain asset registers and provide a monthly update to the insurance providers
• Compile traffic fines and prepare deductions
• Process the payment of contractor invoices and monitor the payments thereof
• Ensure that the fuel consumption for the generators and forklifts in / out is recorded in the logbooks

Monthly reports

• Capture the fleet management accounts on Evolution by no later than the 7th of each month
• Capture the fuel consumption on Evolution by no later than the 7th of each month
• Verify monthly costs captured on the transport management accounts
• Update spreadsheet for the Beat Status Report

Payroll

• Update Secure Office payroll attendance registers, for residential contracts on a daily basis
• Ensure accurate remuneration of all employees at month end
• Send list of overtime to the Transport Manager

Requirements

• Matric (Diploma / Degree will be advantageous)
• Training / experience in logistics and fleet management would be an asset
• Strong database management skills
• Minimum 3 Years working experience in a similar role or show significant potential for the position
• Knowledge of Word, Excel, Access and PowerPoint
• Valid drivers license and own reliable transport preferable
• Must be well presented, professional and have excellent communication skills

Employment will be implemented in accordance with the Employment Equity Act.
Only Applicants being considered for the role will be contacted.

Closing date: 26th April 2024
Should you wish to apply, please follow the online application process