Supply Chain Clerk- Demand, Quotation and Bids Administration - Pretoria, South Africa - Phaki Personnel

Description

• Coordinate and collate business/line functions and regional inputs for procurement plan.
• Conduct needs assessments by collecting and analysing relevant data, categorizing commodities, and ensuring availability of funds.
• Conduct variance, market and industry analysis.
• Review demand management and procurement plan.
• Draft specifications/terms of reference for goods and services.
• Track all movements of specifications and terms of reference submissions.
• Render acquisition services for all goods and services procured through quotation/bid process.
• Verify requests for quotations for correctness and completeness.
• Conduct research and source service providers from the Central Supplier Database (CSD) and other relevant sources.
• Compile comparative schedule for all quotations including due diligence to ensure value for money and transparency.

• Apply Preferential procurement Policy Framework Act for quotations preference points and price.
• Evaluate/review quotations and submit for approval.
• Ensure that the bid/quotation processes are compliant and fully executed within the requisite legislative and regulatory framework and stipulation.
• Facilitate advertising, evaluating and adjudicating.
• Provide secretarial support to the Bid Committees.
• Quality checks all submissions to Bid Committees.
• Conduct checklist and compliance of received proposals.
• Coordinate the evaluation of received bids through various Bid Committees.
• Prepare documentation and calculate the scores of potential bidders.
• Prepare evaluation reports for approval.
• Perform any other assigned duties in relation to the implementation of the Supply Chain Management system of the Department.
• Ensure compliance and implementation Supply Chain Management policies, Delegation of Authority, Treasury Regulations and standard operating procedures.
• Provide demand and acquisition monthly and quarterly reports.
• Collate data, prepare reports and presentations for management use.
• Monitor and report on Broad-Based Black Economic Empowerment (B-BBEE)/preferential procurement spending in terms of the Department targets and reports on a weekly/monthly basis on performance against the procurement plan.