Trading Operations System Coordinator - Cape Town, South Africa - Engen

Engen
Engen
Verified Company
Cape Town, South Africa

2 days ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description

Purpose of the Job:


To capture all the operational details of a trading deal in the Supply Chain system (currently: Allegro) in line with the Business Process Document on behalf of all the Commercial Trade Product Operators.


Who You Are:


  • You are recognised as a person of integrity and considered highly reliable and trustworthy.
  • You are enthusiastic, proactive, diligent and have a positive attitude
  • You have built a network of excellent relationships within the Oil Industry
  • You are an expert at dealing with change, challenges, and high work loads
  • You are passionate about shipping and operations
  • You have excellent operational, communication, contract management and computer skills
  • You have a reputation for taking ownership of tasks, being a team player, having the right attitude and delivering superior results.
  • You are passionate about operational excellence and recognised for your effort in improving business processes and systems on a continuous basis

What you'll have done before:


Baseline:

  • NQF Level 6 (Diploma in Maritime Law/ Import & Export Control/ Supply/ Logistics)
  • 3 years' experience in Trading, Shipping Supply/ Logistics Operations function
  • Knowledge of Allegro system

Advantageous:

  • A bachelor's degree or similar
  • 5 years relevant experience

Exciting Challenges you might face in the role:

  • Interacting with local and international stakeholders, ship masters and service providers to ensure cargoes are delivered on time and on-specification to our customers.
  • Working afterhours, in a team, addressing unexpected challenges.
  • Ensuring all operational instructions are proactively aligned to our company's policies, procedures and contract terms.
  • Operate effectively, even when things are not certain or the way forward is not clear

What you'll be doing:


  • Plan physical movements and create shipments for all trading deals
  • Capture information per the Business Process (documents, agents, dates, quantities etc)
  • Capture all documents required to support claims, payments and disputes
  • Set up the calendar events for the settlement of a primary or secondary fees (Bill of Lading; NOR, etc)
  • Set importer/ exporter of record flags to trigger the correct calculation of DAS, VAT and other taxes, duties and levies
  • Update the actual quantity and quality on each shipment
  • Report on Allegro system data capturing status to management monthly
  • Submit and highlight deviations to Allegro system deadlines and policies to management and highlight deviations to processes
  • Review and respond to audit queries on Allegro entries for Trading Operations (Operators)
  • Set reporting controls to assist with accuracy and timely capturing of Allegro information
  • Capture operator fee estimates and recover secondary fees
  • Validate and actualize fee estimates
  • Provide assistance on any gaps in contracts that are identified when capturing information in Allegro
  • Interact with customers and service providers to ensure deliverables are met within agreed SLA's

Location:

Cape Town:

Fixed Term Contract:

months:

Job Advert Closing Date:
All job adverts close five days after date posted


Engen's approved Employment Equity plans and targets will be considered as part of the recruitment process.

Important Information:


  • The appointment will be made in line with Engen's Employment Equity Strategy.
  • Engen reserves the right not to make an appointment.
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