Payroll Officer - Cape Town, South Africa - Tanya Serra

Tanya Serra

Verified Company

Cape Town, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Job Posted: 26-Aug-2023

Location: Cape Town

SUMMARY
Assume the primary day-to-day responsibility for planning, managing and controlling payroll-related activities within the properties.

Ensure a smooth and streamlined payroll department, focussing on accuracy and integrity of the payroll department and the VIP system.

Maintains payroll information by designing systems, directing the collection, calculation, and entering of data. Ensure compliance with applicable laws and payroll tax obligations.

MINIMUM REQUIREMENTS

Qualifications:

Relevant HR Degree or Diploma
Financial Diploma (Advantageous)

Experience:

23 years payroll processing experience
HR experience advantageous
Must be able to communicate at executive level
Advanced MS Office knowledge
Advanced Payroll Systems knowledge (SAGE VIP)
Must have Psiber experience

DUTIES AND RESPONSIBILITIES

Operations:

Integrity of new staff on VIP system
Reviewing HR files received and ensuring all company requirements and statutory documents are in place before new employee is loaded on the payroll system.
Reviewing all new starters captured on VIP by using a checklist to ensure information is accurate and as per HR File Processing of Payroll Information
Processing of Payroll Information
Ensure all managers submit their monthly payroll documents within stipulated deadline.
Capture the information provided on VIP system.
Capture all deductions relating to the relevant departments and employees.
Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
Sending payroll reports to respective managers for approval
Uploading final pay registers into the Bank, to be released by Financial Managers

Payment of Staff

Maintains employee confidence and protects payroll operations by keeping information confidential.
Ensure all staff are paid within the agreed timeline and perform monthly payment reconciliations.
Load Payments and reconcile advances.

Statutory Requirements

Ensure all EMP201's is reconciled monthly, uploaded into the SARS website and prepare for payment before the 7th of each month.
Reconciling and loading the monthly pension fund contributions on the pension portal
Submitting pension withdraw claims to ensure funds are paid out to staff.
Reconcile all 3rd party transactions and ensure the payments are done before the 7th of the month.
Balances the payroll accounts by resolving payroll discrepancies.
Manage Labour Audits

Controls

Complies with statutory requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on action required.
Ensure all payslips are loaded onto ESS same day as payment.
Monthly bank recon performed and signed off by Group Financial Manager

ESS System

Maintain ESS groups to standard format.
Custodian of ESS master file
Guide and assist managers on how to use the ESS system.
Using the workflow in progress report and following up the relevant managers to approve outstanding leave transactions.

Leave Management

Ensure reports are send to managers for approval and handle additional queries.
Ensure all Annual, Sick and Family Responsibility leave are linked to correct method to ensure correct monthly accrual.
Ensure all paidperhour staff are linked to correct leave method as per set guideline, to ensure accurate accrual.

Administration:

Perform Annual Leave Recons on request
Ensure all new staff on VIP are linked to the ESS System
ESS usernames and passwords to be distributed to relevant staff and managers
Unblocking / Resetting user profiles and passwords on request
Assist with preparing the payroll information to be included in the Annual Audit files as per Group Instructions received
Provide assistance in resolving payroll related audit queries
Follow up with managers regarding input sheets

Human Resources:

Maintain a strong working relationships with, and have open and transparent communication between all members of the team
Understands and applies all relevant legislation, policies, procedures and/or standards in situations that require standard interpretation.
With guidance, applies legislation, policies, procedures and/or standards in situations presenting unique challenges.
Suggests amendments to improve the effectiveness of internal policies, procedures and/or standards

General: