Project Administration Assistant - Pretoria, South Africa - Technology Innovation Agency

Technology Innovation Agency

Verified Company

Pretoria, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Job Advert Summary:

Job Purpose:

To generally supports the National Project Technical Expert and Coordinator in day-to-day execution of the project, procurement processes, monitoring of project funds availability and reporting.

Technology Innovation Agency (TIA) is a talent driven, customer
- centric and impact focused organisation. In our endeavour to support technology innovation with socio-economic outcomes, we seek to infuse the organisation with team players that find resonance as value creators, agile thinkers, progressive attitudes, customer-centricity, dynamic work ethic and an optimistic disposition. We aim to harness these attributes in a manner that they culminate into a culture of teamwork, impact and accountability.

Minimum Requirements:

Qualification and Experience

Three (3) years qualifications in Project Management or equivalent
3 years experience in project administration, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the project management
Experience in organization of public events, trainings and meetings.

Duties and Responsibilities:

Financial Perspective

Assisting in projects financial resources management, Human Resources Management, efficient procurement, and logístical services
Assisting in the preparation of payments requests for operating expenses, salaries, insurance, etc. against project budgets and workplans

Stakeholder Management

Support the maintenance of the GCIP national online platform
Support the facilitation of networking and management of networks

Internal Processes

Providing required support in organizing/conducting project activities.
Drafting minutes of Project Steering Committee and other projectrelated meetings.
Conducting administrative followup as needed for all activities.
Collecting projectrelated information and supporting the NPC in the preparation of reports as set out in the workplan.

Supporting the follow-up on project auditing issues.

Maintaining uptodate files and records of project documentation.

Providing logístical support for workshops and other meetings as tasked by the NPC.

Supporting the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports, and any other required project reports.
Arranging external and internal meetings (including the meetings of the Project Steering Committee, technical meetings, as well as other relevant meetings, etc.).
Assisting in organizing, executing, and coordinating logístically public events, like seminars, training, workshops, forums, and exhibitions.
Providing general office assistance such as responses to complex information requests and inquiries; reviewing and responding to the routine incoming correspondence; performing routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
Support the collection and consolidation of GCIP M&E data and reporting

Learning and Growth

KPA's are understood and achieved as agreed upon in the Performance agreement
Review performance against agreed performance standards
Live the values and culture of TIA
Identify and implement development opportunities to ensure continuous improvement of work effectiveness and efficiency, aligned to Portfolio Manager or Programme Manager career ladder agreed with Head.
Organisation Information Systems and tools are optimally utilized to execute core tasks