Executive Pa - Cape Town, South Africa - FPG Property Management

FPG Property Management
FPG Property Management
Verified Company
Cape Town, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description

PURPOSE OF JOB
To offer full administrative support, secretarial and legal assistance to the Executives.


KEY PERFORMANCE AREAS

  • Manage, coordinate and maintain calendar of all Executives including appointments, meetings and travel.
  • Responsible for organising of internal and external meetings on behalf of the Executives ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
  • Provide executive and administrative support to Executives.
  • Responsible for organising travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses, for all Executives.
  • Secretarial support for meetings as and when required by the Executives, including drafting and circulating
- meeting agendas, preparing minutes, communicating meeting reminders, confirming venues and
- arranging refreshments.

  • Writing and distributing comprehensive minutes and action points to all members post meeting.
  • Drafting and writing high quality reports and presentations, as required by the Executives.
  • Communicating important updates and information to al FPG shareholders, board members and staff as required by Executives.
  • Arrange Central Office and Senior leadership events.
  • Act as Board Secretary for Board and Committee meetings. This includes but is not limited
- to preparing meeting agendas, recording meeting minutes, collating board reports and presentations.

  • Communicate meeting reminders and board reports with relevant Board and Committee members including their Assistants.
  • Confirm meeting venues, arrange refreshments as well as creating and distributing comprehensive minutes including board resolutions to all members post meeting.
  • Assist with arrangements for staff functions such as team building events or yearend functions.
  • Liaise with conveyancing attorneys and accounting officers
  • Liaise with the Banker to ensure all banking requirements are met to fulfil suspensive conditions (I.e. FICA, Insurance, Legal documentation)
  • Effectively communicate with the company secretary
  • Collating information to fulfil BBBEE requirements

QUALIFICATIONS, COMPETENCIES AND SKILLS

Qualification:

  • Paralegal Practitioner, Conveyancing Secretary, or similar qualification (Essential)
  • University degree or diploma in Secretarial Office Administration, Management Assistant or equivalent (Advantageous)

Competencies:

  • Organisational, planning and multitasking skills
  • Excellent Communication skills
  • Information gathering and information monitoring skills
  • Problem analysis and problemsolving skills
  • Judgment and decisionmaking ability
  • Ability to take initiative
  • Professionalism and confidentiality
  • Attention to detail and accuracy
  • Flexibility

Skills:


  • Have a professional knowledge of all Microsoft Office programmes

Experience:


  • Minimum 35 years' experience as an Executive Assistant, Paralegal assistant, or conveyancing secretary.

Education:


  • Certificate (required)

Experience:


  • Executive Assistant, Paralegal or
Conveyancing Secretary: 3 years (required)

Application Deadline: 2023/11/30
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