Debtors Clerk - Howick - Omnia Holdings Limited

Description

Debtor's Clerk Job Description

The debtor's clerk plays a crucial role in maintaining accurate records of business customers' accounts and recovering debts on behalf of the company.

Key Responsibilities

• Conduct regular bookkeeping duties to ensure timely submission of overdue account records at each month-end.
• Verify the accuracy of transactions captured in the system for reliable accounting and reporting purposes.
• Validate sales or receipts of products and capture them in the ERP system to ensure accurate production, stock, and revenue forecasts.
• Provide thorough reconciliations to guarantee outstanding balances are correct.
• Perform various administrative tasks including filing, answering phones, handling queries, and assisting with audit preparation and queries.
• Resolve client queries or complaints by analyzing details and either assisting or escalating issues for efficient customer service and timely feedback.
• Foster effective teamwork within the unit by promoting continuous communication, sharing information, and supporting colleagues to achieve departmental goals.
• Update receipts and allocate payments to customers' accounts, post monies in OFER bank to EMER customer account, post interest and legal fees on customer account, and send out statements.
• Analyze AR vs GL differences.
• Capture invoices for payment received from attorneys and allocate legal fees to the customer's account via journal.
• Compile cash flow forecast from BU's and capture Collections vs Assumption on forecast.
• Keep management informed of progress toward meeting targets.
• Compile age analysis and monitor overdues.
• Maintain up-to-date Debtors master files.
• Run interest and statements on AX.
• Create sales orders.
• Approve all sales orders.
• Allocate monies to customers' accounts.
• GL Recons (Debtors, GDNI, BANK).
• Reconcile insurance accounts and legal accounts to ensure correct information is provided for summons and refunds.
• Manage PO's, SO's, Journals, etc.
• Oversee debt collections.
• Complete Ad-HOC- CFF tasks as needed.

Qualifications and Requirements

• Matric / Grade 12 qualification
• Tertiary qualification in Accounting or Bookkeeping (desirable)

Preferred Experience and Skills

• More than 5 years work experience in a similar role, preferably in the agricultural sector
• Knowledge of basic Accounting and Bookkeeping principles
• Numerical ability
• Proficiency in Microsoft Excel, Word, and Outlook
• Effective verbal and listening communication skills
• Good telephone and email etiquette
• Assertiveness and high energy levels
• Personal accountability to ensure organizational success
• Ability to work under pressure and maintain high accuracy levels
• Attention to detail
• High ethical values
• Effective organizational and planning skills
• Problem-solving ability
• Business acumen
• Conflict management
• Customer focus
• Timely decision making
• Functional technical skills
• Integrity and trust
• Motivating others
• Drive for results
• Strategic agility
• Good reconciliation skills

Employment Equity Policy

We are committed to Employment Equity when recruiting internally and externally. It is our policy to promote from within wherever possible. Internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.