Operations Administrator: Administration Support B3 - Limpopo - Komatsu South Africa

    Komatsu South Africa
    Komatsu South Africa Limpopo

    1 day ago

    Default job background
    Description

    Operations Administrator for Admin Support

    Komatsu has an opportunity for an Operations Administrator for Admin Support at our branch.

    The successful candidate will have a minimum of one year experience in general office administration, basic sales support, product support administration, and maintenance planning administrative support.

    Duties & Responsibilities

    • Executes job costing & work in progress.
    • Administers the process for new suppliers/procurement.
    • Generates work in progress reports & credit note reports from the system for review.
    • Prepares labour recovery reports & overtime reports.
    • Processes customer payments.
    • Conducts daily cash-up & credit card reconciliation procedures/authorization.
    • Follows up with debtors/other stakeholders regarding unallocated debtors & default payments.
    • Maintains minutes of meetings.
    • Compiles forecasts of collections for equipment/service and parts.
    • Provides maintenance planning & service administration support.
    • Checks integrity of the maintenance planning system and ensures files are up-to-date and that all source documentation is in place for work orders.
    • Extracts benchmark maintenance tasks from the system(s) and highlights trends and exceptions.
    • Monitors & controls petty cash/supplier payments.

    Desired Experience & Qualifications

    • Grade 12 with accounting.

    Experience

    • 1 year experience in a similar position.
    • Proficient in Microsoft (Excel, Word, Outlook & diary scheduling), SAP (Planning & work orders).
    • Filing.
    • Computer literacy, especially SAP (Open and close work orders and create purchase orders).
    • Switchboard responsibilities.

    Key Requirements

    • Relevant qualification and/or experience
    • Proficiency in MS Office
    • Knowledge of SAP
    • Good communication and interpersonal skills
    • Able to multitask and manage competing deadlines
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