Junior Hr Administrator Durban - Staff Solutions

Staff Solutions Durban

1 week ago

Description

Junior HR & Payroll Administrator Role

This position involves payroll processing for a company with three divisions on the payroll system.

Key Responsibilities:

Office Support and Communication

Procure HR consumables and office items.
Maintain up-to-date filing systems accessible to others.
Use Microsoft Office 365 Suite for written, verbal, and video communication.
Assist with effective communication among stakeholders through meetings and shared information.
Translate and circulate notices on notice boards to ensure upward and downward communication.

Payroll Data Administration

Assist with payroll data for approximately 180 employees, including:

Processing weekly payrolls.
Supporting monthly payroll tasks.
Maintaining and updating attendance management systems:

Monitor and report absenteeism to management.
Load or remove employee information onto the system and synchronize with facial recognition.
Correct verified clocks as needed.
Liaise with staff regarding queries.

Human Resources Administration

Employee/Operational Files

Utilize internal HR-related software programs competently.
Provide clerical support, including filing, scanning, photocopying, and maintaining paper and electronic filing systems.
Maintain manual and electronic staff files, ensuring relevant documentation is up to date.
Comply with HR calendar deadlines and update SMP files as specified.

Discipline and Performance-Related Items

Assist with administration related to discipline, probation, and performance meetings – coordination, booking, minutes, and related items.
Attend meetings for interpretation purposes.
Ensure administration and preparations for discipline processes are collated and submitted to HR Officer for review.

Training and Development

Arrange training where required, ensuring service providers meet approved BBBEE levels.

Health and Safety

Provide support with IOD administration as needed.
Assist with loading IOD on DEL system under HR/Payroll officer oversight.
Ensure medical assessment registers are received from divisions and uploaded on SMP as necessary.

Statutory and Legislative Items

Assist with administration/filing of mandated items (e.g. SETA correspondence/equity correspondence/UI19's).

Recruitment and Selection

Support recruitment efforts – job advertisements, application receipt/collation, updating recruitment schedules, and scheduling interviews.
Ensure background checks are completed and filed accordingly.

On/Off Boarding

Assist with admin tasks (checklists/booking of boardrooms) for professional onboarding/offboarding.
Prepare employee documents and save them on the server/share drive for HR Officer review.

HR Calendar/Reports

Provide support and assist with HR Admin tasks, including demographic information, learnerships/apprenticeships, leave, discipline, training data.

Requirements:

Proficiency in Zulu language (written and verbal) is essential.
One year of experience in a similar role or payroll department is essential, with a relevant certificate or diploma in Payroll strongly advantageous.
Current knowledge of Payroll Systems, preferably SAGE300, ESS, E-filing, Easyfile, is essential.
Fluent in Microsoft Office with intermediate/advanced level Excel is essential.
Use of Time Attendance system (Beyond Attendance) is advantageous.
Business English.
Good understanding of SARS/UIF&WCA online systems and procedures.
Good understanding of Bargaining Council (NBCCI) and Provident fund procedures is essential.
Own vehicle and valid driver's license.
Strong Mathematical skills & good time management skills.
Excellent organizational skills & good multitasking skills.
Ability to meet deadlines.
Be bilingual.

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