Sales Administrator - Gauteng - NEO AI Technologies

NEO AI Technologies Gauteng

1 week ago

Contract

Description

Sales Department Administrator

Provide high-level administrative support to the sales department, including managing communications, preparing reports, ensuring documentation accuracy, and assisting with client onboarding and sales processes.

Key Responsibilities:

Manage emails, communication, and instructions from Business Development HOD and senior management.
Prepare weekly sales dashboards and monthly sales reports for executives.
Maintain company documents and templates, organize and file Business Development Department documents, and update client information on Monday.com as needed.
Assist in preparing quotations, proposals, and tenders, obtain supplier pricing, and follow up on client documentation and approvals.
Ensure all documents are signed, contracts loaded on Monday.com, and Master Finance sheet updated.
Convert quotes to jobs on Monday.com, assist with sourcing and securing tender documents for large projects, handle inbound leads, gather and provide accurate information, and manage rental/finance documentation submission, follow-ups, and approvals.
Finalize and submit contracts and billing schedules, assist in gathering new client information and supporting documents, manage client onboarding process, schedule and maintain Business Development HOD calendar, record and follow up on meeting minutes and deliverables, record, type, distribute, and file meeting minutes, create presentations as required by management, populate and submit commission reports to Payroll, and provide feedback on commission requests and outcomes.
Manage proof-of-concept agreements and feedback reports, prepare monthly schedules of ongoing and concluded proof-of-concept activities.

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