Stock and Procurement Clerk - East Rand, South Africa - Unique Personnel

Unique Personnel

Verified Company

East Rand, South Africa

1 week ago

Posted by:

Thabo Mthembu

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Managing Inventory Levels

Maintain optimal stock levels in stock room and ask workshop if anything is required.
Obtain quotation from Supplier, request delivery process, if it is to be delivered or to be collected.
Receive approval for ordering stock.
Order on official order template of specific Company from Supplier.
Proforma invoice will be processed for payment and returned to forward POP to supplier.
Delivery will arrive refer to RECEIVING DELIVERIES PROCESS.
Procurement of Stock from Suppliers
Communication with Import Clearing Companies and receiving quotes as well as paperwork.
All stocking orders require release from finance before ordering.

Stock Receiving

When stock delivered from supplier requirement to check quantity, QC, is the part correct, sign in acceptance with date of receipt.
Any discrepancies to be noted.
All stock received to be updated on Pricing System
COS, Back Office, and Stock Management lists of quantity on hand changes.
Part numbers to be allocated to each part delivered. If new stock request new part number and description.
All overseas stocking orders require to be weighed and measured per product.
Paperwork handed over to Finance with quote/proforma.
Processing of Customer Orders (Retail Store and Online Store)
An order invoice will be released after payment for processing, of which one of the following scenarios will occur:
As per the invoice, stock will be picked, Quality Controlled, handed over to retail counter.
As per the invoice, stock will be picked, Quality Controlled, Courier booked for collection for delivery.
As per the invoice, stock will be picked, Quality Controlled, placed in designated area for customer collection.

Workshop Supply

Supply of products from the stock room for vehicles in the workshop
This requires capturing supplied stock on the job card (Part number and quantity supplied).
Supply of Consumables to the workshop, needs to be documented for Finance Department to be allocated as company consumables.
Communication & Relationship with Suppliers
Strong relationship building with the correct contacts.
Strong communication skills
Computer literacy as working on Outlook.
Overseas on different time zones, need to keep this in mind for communication purposes.
Routine updating of Price Lists
Monthly request to Suppliers of their product price lists.
Monthly request to couriers for their monthly fuel surcharge.
Yearly request to courier Companies for Annual price increases.

Stock Room Management

All stock to be packed into stock room in allocated bins.
Allocating new and well thought out documented stock locations for new suppliers' products.
Check the count of item and ensure that correct information is reflecting on relevant sheets as mentioned in RECEIVING DELIVERIES PROCESS.
Ensure stock is clean and presentable for hand over to retail/ customer.
Weekly counts of all products in the stock room for addressing supplier reordering.

Stock Takes

Twice a year, full team assists in stock take.
Stock is required to be managed in bulk prepacks for fast counts when required.
Counts may be requested at any time if discrepancies are detected on Accounting System
Inherent Requirements
Matric
Stock Control experience

What Qualification

Minimum Qualification