Executive Virtual Assistant Invoice Clerk - Pietermaritzburg, South Africa - Office Beacon South Africa

Office Beacon South Africa
Office Beacon South Africa
Verified Company
Pietermaritzburg, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

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Description

Job Title:
Executive Virtual Assistant Invoice Clerk


Job Description:


Responsibilities:


  • Ensure accurate and uptodate client information in the system.
  • Responsible for updating SKU information in our RMM (AutoTask) and QuickBooks Desktop.
  • Work closely with the Purchasing department to enter Purchase Orders for goods and services.
  • Enter vendor invoices against Purchase Orders.
  • Match Purchase Orders and quotes to invoice clients.
  • Perform audits of clients' contracts for billing accuracy on a monthly basis.
  • Create and send weekly invoices for clients not under contract.
  • Create and send monthly invoices for clients under contract.
  • Process payments from clients.
  • Track and record payments accurately.
  • Report any irregularities to the financial manager.
  • Professionally resolve billing errors.
  • Organize and maintain records of accounts receivables.
  • Compile data from invoices for accounting purposes, including calculating late fees or interest charges.
  • Process requests for refunds or credits from customers in accordance with company policy.
  • Contact customers to collect overdue amounts or answer questions about billing statements.

Skills and qualifications:

  • Attention to detail and strong organizational skills.
  • Effective written and verbal communication.
  • Analytical and problemsolving abilities.
  • Mathematical aptitude and basic accounting knowledge.
  • Time management and ability to meet deadlines.
  • Integrity and trustworthiness in handling sensitive financial information.
  • Customer service orientation.
  • Adaptability to changing environments.
  • Proficiency in Microsoft Excel (intermediate)
  • While not mandatory, a Diploma in accounting, finance, business administration, or a related field is advantageous.

Non-Negotiable Requirements:

  • Minimum 2-3 years of work experience with QuickBooks Desktop version.
  • Own reliable internet connection with a minimum speed of 50mbps.

Job Type:
Full Time


Working Hours:

The working hours are dependent on the client, with potential shifts ranging from 3 pm to 12 am, 5 pm to 3 am, and/or 7 pm to 4 am South African time (SAST).

Please note that working hours are based on the US time zone.


If you meet all the requirements and are looking for a challenging and rewarding position in invoice management, we invite you to apply.

Join our dynamic team and contribute to the success of our growing company.


Salary:
R10,800.00 per month


Ability to commute/relocate:

  • Pietermaritzburg, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (required)

Experience:


  • QuickBooks: 2 years (required)
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