Executive Personal Assistant(Markets and Business - Johannesburg, South Africa - EY

Verified Company

Johannesburg, South Africa

6 days ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Personal Assistant to the Business Development and Markets leaders

The opportunity

We are looking for a dynamic individual to join EY South Africa and support our Markets and Business Development leaders.

You will be joining a team of Executive Assistants, where your experience in business communication will help you to build effective relationships with our most senior leaders/partners, with a core focus on building strong, diverse, and effective relationships with both internal and external stakeholders.

You'll have autonomy to build these relationships and grow with us as an administrative professional working with like-minded individuals in a solution orientated, collaborative, and diverse environment.

This is an opportunity to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of you.

Your key responsibilities would be to

Act as an ambassador and first point of contact for allocated Partners
Provide comprehensive diary management, making decisions on your own initiative to resolve conflicts and maximise Partner time
Proactive travel management to include researching and booking travel, creating detailed itineraries, and assistance with visas
Facilitate logístical arrangements and attend events as required, proactively ensuring appropriate meeting spaces and catering is available, as well as managing budget in consultation with the Partner/Manager
Collate and process expenses and invoices ensuring compliance with policy and approval process
Prepare and submit timesheets
Engage with Partner teams to understand business needs and priorities
Provide administrative support to strategic internal projects where required
Liaise with EA's within the wider team and the entire EY network

Additional responsibilities may require you to

Ensure documentation is prepared in advance of meetings
Prepare and revise internal / client documents prior to circulation
Maintain client databases and updating contacts in our CRM system
Provide ad hoc project support
Loading external training CPD hours
Stationery maintenance

Skills and attributes for success

A proven track record of supporting and working at senior executive level
A strong, confident communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients
Ability to build relationships with and work as part of a team, ensuring seamless service to the firm and clients
Meticulous attention to detail
Confident in exercising own judgement and make decisions to prioritise, challenge, negotiate and influence
Ability to balance multiple and competing demands and remain calm under pressure
A solutionorientated approach to situations and a willingness to learn in a fastpaced, growing environment
Knowledge of time zones and best means of travel between multinational locations.
Proficiency in MS Office (Word, Excel & PowerPoint) and MS Outlook

What we look for:

We are looking for a trusted business advisor who appreciates a collaborative culture by nurturing team members through mentoring and coaching, knowledge sharing and adapting relevant ideas from previous projects or experiences.

We are interested in a specialist with a strong commitment to professional and client service excellence who comes from a consulting background and exudes strong communication, presentation and influencing skills

What working at EY offers:

As one of our valued employees in EY, you get to work with inspiring, meaningful and challenging projects. Our focus is education and coaching alongside practical experience to ensure your personal development.

At EY we value our employees and you will be able to control your own development with an individual progression plan.

You will quickly grow into a responsible role with challenging and stimulating assignments. In addition to these, you will be part of an interdisciplinary environment that encourages high quality and knowledge exchange. Furthermore, we offer excellent working conditions, in a stimulating, inclusive and enjoyable environment.

We offer:

Support, coaching and feedback from some of the most engaging colleagues around
Opportunities to develop new skills and progress your career
The freedom and flexibility to handle your role in a way that's right for you

About EY

As a global leader in assurance, tax, consulting, strategy and transaction services, we hire and develop the most passionate people in their field to help build a better working world.

This starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better.

So that whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.
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