Assistant Manager - Johannesburg, South Africa - Zeebra Junction Specialist Recruitment

    Zeebra Junction Specialist Recruitment
    Zeebra Junction Specialist Recruitment Johannesburg, South Africa

    Found in: Talent ZA C2 - 1 week ago

    Default job background
    Full time
    Description

    OVERVIEW

    My Client in Johannesburg - A non - profit organisation is urgently recruiting for an Assistant Manager / House Administrator , specifically with a strong Hospitality Background . The position renders general administrative, bookkeeping and payroll support to the Facility Manager.

    COMPETENCIES REQUIRED (MUST HAVE):

    • Mathematical skills
    • Logical thinking skills
    • Communication skills
    • Organizational and administrative skills
    • Honesty and integrity
    • Ability to maintain confidentiality

    COMPETENCIES DESIRED (NICE TO HAVE):

    • HR Experience
    • Bookkeeping Experience
    • HSE Knowledge
    • Administration Coordination

    EDUCATION REQUIREMENTS:

    • Matric Certificate
    • Higher Education Certification or Diploma - required

    THE POSITION REQUIRES: GENERAL DESCRIPTION – JOB PURPOSE:

    • To ensure Payroll Data is accurate and submitted timeously and handling of Payroll Queries
    • Administrative Functions - Admin and Filing
      • Human Resource Control and Monitoring
    • To Ensure Best Practice is followed in House Procurement
    • Accounting, Bookkeeping, Debtor's management and Creditors Capturing
    • Secretarial duties (Minutes for all House Forums)
      • Provide full House support function to Facility Manger
    • Duty Manager Shifts, stand in for Facility manager when not available

    GENERAL DUTIES AND RESPONSIBILITIES:

    Accounting

    • Petty cash
      • Reconciliation
      • Replenishment and Control
      • SASSA pocket money
    • Weekly banking
      • Charity shop banking and reconciliation
      • Donations reconciliation and banking
      • Receipt of cash donations & foreign donations banking
    • Debtors management and monthly follow-up
      • Invoicing of resident fees, nappies, electricity and other items which may occur
      • Issue statements of account to residents and ensure that it is settled promptly.
    • Assist with annual budgeting
    • Loading of orders on Palladium
    • Arrange the authorization of invoices for the House
    • General bookkeeping support – Palladium
    • Assist with budgets and reports for proposals, tracking spend throughout the year ensuring compliance to budget

    Human resources

    • HR support & filing
    • Payroll time sheets & payroll queries
    • HR-related queries re employment contracts and filing there-of on personnel files
    • Clocking system management
    • Disciplinary issues co-ordination
    • Recordkeeping of training

    Reception & fleet management

    • House fleet management
      • Petrol card monitoring
      • Tracker monitoring
      • Vehicle service monitoring
    • Reception management, staff rostering and administration processes

    Health & safety

    • Health and safety – secretarial role
    • House forum member and meeting coordinator
    • Filing and admin compliance
    • All certification compliance

    Administrative support

    • Ensure that source documents and other relevant paperwork is filed correctly.
    • Provide administrative support.
    • Compliance and support with TPAs and certifications
    • Protection of information and source documents and uploading there-of
    • Ensure compliance with internal audits
    • Upkeep of Resident database

    Procurement & stock control

    • Keep track and purchase new supplies as required
    • Obtain 3 quotes for purchases
    • Track budget and spending per department
    • Processing of supplier invoices – raising purchase orders

    Applicants should note that only shortlisted candidates will be contacted