Transport Performance Analyst - Johannesburg, South Africa - Puma Energy

Puma Energy

Verified Company

Johannesburg, South Africa

3 weeks ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Main Purpose:

Puma South Africa and Eswatini load fuel from various third parties' terminals and depots across South Africa, Mozambique and Namibia and distribute mainly by road but also railway to its Retail sites and B2B clients.

The main purpose of the position is to:
Ensure all exceptions to the normal scheduling process flow are dealt with on time to avoid process blockage

Support the schedulers in executing the daily trip planning

Guarantee efficiency in operations and HSSE while ensuring the best satisfaction of internal suppliers and customers with cost effectiveness

Liaise with transporters and other internal and external stakeholders to ensure operational excellence.

Knowledge Skills and Abilities, Key Responsibilities:

KEY RESPONSIBILITIES
Contracts Management

Monitor transporters' performances, including OTIF deliveries and report to management.
Maintain and update the fleet list in the relevant systems.
Maintain and update rates in WindMS
Review transport invoices and load reports on a daily basis by verifying pricing accuracy prior to being submitted to Transport Manager for approval.
Actively participate in transporter contract reviews

Exceptions Management

Ensure list of Safe to Load Passes by transporter by load point is kept up to date.
Effective and proactively address challenges to ensure smoothness of the operations.
Update and maintain guidelines with operational requirements per loading and offloading point.
Update and communicate to all stakeholders, the minimum requirements for onboarding of new customers.
Review open orders in the system to ensure all are closed.
Ensure PODs are received and processed as per agreed timelines.

Operational Excellence

Ensure interdepartment SLAs are adhered to and kept up to date
Maintain internal department KPIs up to date
Keep track and record services performances to internal customers on monthly basis: actual Vs plan
Monitor transporters' operational performances to ensure full customers' satisfactions:
On-Time-In-Full deliveries
Resources turnaround time optimisation
Load report accuracy and consistency

Role Key Success Factors

Results oriented individual with the ability to effectively manage multiple priorities and time lines
Commitment to working in a team environment, with established team building abilities
Flexible, pragmatic and out of the box thinker
Capable of analysing problems, making decisions within delegation of authority and solving timely
Proactive planning and prioritisation
Approaching people and good communication skills
High ethical and integrity mindset

REQUIREMENTS:

Degree at a university or other higher learning institution (NQF level 7). Qualification in areas such as, logistics or supply chain management will be an advantage.
25 years' proven experience in transport, logistics, operations planning with sound achievements. Experience specifically in transport of fuels by road will be an advantage.
Ability to effectively manage interfaces and relationships (transporters, drivers, terminals/depots, internal and external customers) to guarantee efficiency in daily operations of Puma Energy South Africa
Excellent ability to predict process constrains and tackle them using existing systems coupled with out of the box thinking
Familiarity with the geography as well as road freight requirements of South Africa.
Proven record of being able to selfmanage and selfmotivate.
Fluent in English

Key Relationships and Department Overview:

KEY RELATIONSHIPS

Internal: TM, CSC, B2B, Retail, Aviation, Lubes, HSE, Procurement
External: Transporters, Terminals and depots, Cross borders agents, Road Transportation Authorities