Admissions Officer - Roodepoort, South Africa - IIE MSA and IIE Varsity College

IIE MSA and IIE Varsity College

Verified Company

Roodepoort, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Direct Reporting Line:

Head:
Academic Operations

IIE MSA, formerly known as Monash South Africa, was founded in 2001 by Monash University.

Since April 2019 we are part of The Independent Institution of Education (The IIE), a leader in the higher education sphere.

The IIE is internationally recognised by the British Accreditation Council. IIE MSA, located on a 100-hectare campus in Ruimsig, Johannesburg, in the province of Gauteng.

In addition to domestic (South African) students, IIE MSA is home to a diverse of cultures of students from 50 African countries.

The IIE MSA Ruimsig campus in Roodepoort has a vacancy for an Admissions Officer.

Duties and Responsibilities:

Student Application & Admission Administration

Collaborates with the campus Student Recruitment team to generate student admissions related queries
Follows up with the Student
Recruitment team for missing student information in order to finalise all student admissions related queries
Evaluates student admissions against the set admission criteria and communicates the appropriate outcomes
Liaises with the campus Student Recruitment team during the admission evaluation process and assessment
Escalates admission queries to the Senior Admission Officer or Admissions Manager
Liaises with the campus Student Recruitment team on the management of admission waitlists
Liaises with the campus Student Recruitment team on the management of declined admissions and expired offers and the issuing of new offers of study
Documents management and issuance of appropriate admission letters
Determines conditions associated with student admission and follows up on them thereafter
Determines the eligibility of the admittees onto academic programmes
Tracks student admissions through to registration
Reports on admission progress to the Senior Admission Officer
Adheres to established service level agreements of the admissions process set by the organisation
Works with the Finance department on finance related issues of admission
Works with the Senior Admission Officer to ensure admission compliance for the campus
Works with the Admissions Manager on national admission projects

Student Registration Administration

Checks prerequisites for 1st to 2nd semester
Verifies registrations against the admission criteria
Checks the accuracy of student registration information on an ongoing basis
Manages the deregistration and transfer process, and thereafter sends to the Finance department for processing
Checks the National Senior Certificate (NSC) exception reports on a weekly basis
Follows up on all outstanding documentation and uploads once received
Determines eligibility and captures academic credits
Determines maximum completion time and credit load of such registrations
Allocates student grouping in line with campus scheduling requirements
Maintains student files for a period of two years before archiving the files in line with the data retention regulations of the Protection of Personal Information Act (PoPIA)
Ensures compliance of international students from a document perspective
Adheres to the International Student Policy/Procedure and updates reports regularly
Reaudits all registration files in line with the stipulated deadline for the Data Verification Report
Reaudits all registration files by the audit date stipulated by the Registrar, this would include the following; the South African Qualifications Authority SAQA / Universities South Africa (USAF) qualifications, study visas and all conditional acceptance including remarks, international Students and all outstanding documentation
Tracks and monitors conditional admissions throughout the year such as one module outstanding / Universities South Africa (USAF) / South African Qualifications Authority (SAQA) / combined National Senior Certificate (NSC ) / study visas and all other ad hoc conditional admissions
Adheres to the established service level agreements of the registration process set by the organisation
Drafts letters for current students such as; Proof of Registration letters, Travel letters, Medical Aid letters, Universities South Africa (USAF) letters, SAQA letters and Study Permit letters

Graduation

Determines eligibility of the graduation cohort including late graduation
Identifies and advises of any students who are graduating outside of their graduation year (exception graduates)
Verifies student information for prospective graduates
Prepares Short Learning Programme (SLP) and Corporate offer certificates
Checks the graduation programme for sign off
Ensures that graduation timelines are met
Facilitates qualification certificate reprints

Ticket Management