Events Coordinator - Sandton, South Africa - Discovery Ltd.

Discovery Ltd.

Verified Company

Sandton, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Business Unit:
Discovery Central Services
Function:Events Management
Date:12-Apr-2023
Job Details

Job Profile Title
- (Aligned to the Group Guidelines for the Creation of Job Titles)
Event Coordinator
-
Discovery Job Level

Staff

About Discovery
Discovery's core purpose is to make people healthier and to enhance and protect their lives.

We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery.

Our fast-paced and dynamic environment enables smart, self-driven people to be their best.

As global thought leaders, Discovery is passionate about innovating to not only achieve financial success, but to ignite positive and meaningful change within our society.

Job Purpose

Key Outputs may include but are not limited to:
Manage and coordinate the logistics for all internal and external companies hosting events at DiscoveryKey Outputs may include but are not limited to:
Full internal and external event management that includes but are not limited to:
Obtaining brief from client
Assist with generating ideas for events
Obtaining quotes from various suppliers based on the event requirements
Make recommendations based on quotes received to ensure budgets are met

Ensure all clearance certificates are in place where applicable for décor items for example: Draping.

Track and get signoff for work permits where applicable
Attend the event from start to finish including managing setup and strike of event
Get full debrief from client after event
Manage event finance which include the following:
Draft quote for approval to give overview of event cost
After event draft event invoice for signoff and submit to management for review
Submit all supplier invoices for payment
Coordinate all admin relating to event
Venue bookings on behalf of clients
Catering
Alcohol orders
Floor plans where applicable
Décor
Refreshment orders
Safe work permits.
Electrical requirements
Setup of the room
Invoice management and tracking
Request of quotes and submit final invoice to client
Chair internal CRES meeting to get all event logistics approved by Health and Safety, Security, the communications team, operations and the hospitalities team
Manage expectations with external event companies that is brought in to manage events
Complete all event related stats that include but are not limited to:

Event stat sheet

Finance stats sheet
Event calendar
Do complete furniture and equipment check before and after event to report damages intime
Attend Focus meetings relating to events for update and brainstorming purposes
Job / Role Requirements
Work Experience

Required

3 Year event management / or Relationship manager

-
Preferred (would be advantageous)

Project management experience

Education / Qualifications / Accreditations with Professional Body

Required

Degree or diploma in Event management / project management

Preferred (would be advantageous)

Technical Skills or Knowledge

Proficiency Level

Required

Excel

Word
Powerpoint
Advance
Proficient
Proficient

Preferred (would be advantageous)

Planon

Proficient

EMPLOYMENT EQUITY

The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.