Branch Administrator - Kempton Park, South Africa - MES

MES

Verified Company

Kempton Park, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

POSITION:
Branch Administrator

FOCUS GROUP:

FLAM

LOCATION:
MES Kempton Park

REPORT TO:
Branch Manager and doted line reporting to Donor Finance Controller

JOB PURPOSE

DUTIES AND RESPONSIBILITIES

Admin

Oversee the office administration in terms of telephone management and ensure staff has access to the needed stationery and office supplies.
Manage the vehicle fleet logbooks and service plan.
Do regular vehicle inspections.
Oversee the kitchen, security, drivers and cleaners' schedules.
Record all maintenance needs and liaise with branch manager for action.

Finance

Initiate payment requests with approval from branch level.
Custodians of petty cash and prepares petty cash reconciliation.
Monitor receipts book, debit card expenses and petrol cards with logbooks.
Receiving payments requisite to load to bank for authorisation[LP1].
Prepare a schedule for banking, deposit cash in the bank, and provide a copy of the deposit slip to the debtors' department.
Viewing rights on Sage to assist fundraising and branch level on the budget costing and donor reporting.
Goods in kind management schedule to be prepared and signed off at the branch.
Make payments arrangement and payment terms liaising with suppliers.
Initiate supplier invoices to be uploaded on receipt bank/ Sage receipt.
Following up with HO on customer or donor invoices and statements
Supporting and administrating branch debt collection.
Providing information and documents as when required by the Head Office.

Leave processing and leave recon in liaison with head office. Ensuring that leave is captured on the system.
Oversee staff logbook.

Procurement

Administration of food procurement for the shelter within budget for a branch.
Administration of procurement of food parcels within budget monthly for a branch.

M&E

Liaise with M&E to remind staff of reporting deadlines on statistics and M&E reports.

Report ITrelated challenges to head office for assistance.

REQUIREMENTS

REQUIRED QUALIFICATION & KNOWLEDGE
Matric is a must.

Diploma or Degree in finance or accounting will be an added advantage.

Five years' experience within office administration.

Staff management experience; at least 5 years.

Experience in financial administration or petty cash management.

MS Office Suite

Driver's license

COMPETENCIES: