Executive Personal Assistant - Benoni, South Africa - ESG Recruitment

ESG Recruitment

Verified Company

Benoni, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Full Job Description

As an Executive Personal Assistant, you will be responsible for supporting and providing the assigned member/s with general administrative and secretarial assistance.

Duties

Provide general secretarial support to assigned Executives
Travel Arrange meetings/workshops.
Manage, organize and maintain the diaries of assigned Executives timeously and promptly.
Meet and greet visitors at all levels of seniority.
Arrange conferences and special functions.
Book meeting rooms and arrange parking as and when necessary. Manage traveling arrangements
Make travel arrangements including but not limited to arranging visas and accommodation.
Sign off travel at the end of each month.
Ensure that travel authorization forms are completed correctly, signed and approved by the relevant manager.

*Arrangement of management and ad hoc meetings

Coordinate and arrange senior management meetings.
Prepare and circulate meeting agendas.
Take accurate and professional minutes during meetings.
Arrange and supervise catering for all relevant meetings.
Call special meetings with directors and government officials as and when required by the CFO.
Produce professional documents, briefing papers, reports, presentations and general correspondence.
Carry out background research and presenting findings
Compile monthly medical roster for doctors for circulation in the last week of each month.
Arrange and coordinate operations and medical workshops as and when necessary.
Collate and distribute month end reports to assigned Executives.

Requirements:

Grade 1 35 years relevant industry experience.
Knowledge of administrative and clerical procedures.
Computer literacy: intermediate level MS Word, Excel, PowerPoint and Outlook Literate and

*Valid Driver's License.