Payroll Team Leader - Brackenfell, South Africa - Shoprite Group

Shoprite Group

Verified Company

Brackenfell, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Purpose of the Job:

The purpose of the Payroll Team leader role is to manage the flow of work and provision of payroll services within the Portfolio (HO / Division / payroll type) which includes the administration relating to the payment of employees as well as where required, statutory and third-party payments and reconciliations in accordance with relevant Group payroll policies, procedures and processes.

This position is also responsible for improving the payroll control environment within the Portfolio as well as suggesting new/alternative steps to ensure process efficiency.

Working closely with the central payroll team at Home Office, the team ensures that all inputs are completed accurately and timeously and escalate any matters of concern or outside of standard policy or procedure.

The payroll lead also coordinates the work of the Payroll Administrators.

Job Objectives:

Employee Centric Delivery
Managing and coordinating the flow of payroll work within the various Portfolio.
Managing service delivery of Payroll Teams, including query resolution with the portfolio.
Managing off cycle payment in compliance with Group payroll relevant payroll policies, procedures, and processes.
Managing statutory and third-party payments, reconciliations, and distributions.
Ensuring the authorisation of bank files and payroll runs.
Managing the administration related to payroll, including master data updates, maintenance of employee records; leave updates, etc. on appropriate systems where applicable.
Overseeing payroll reporting activities as required.
Providing input to the provisions of adhoc payroll related activities as required, e.g. system changes, user testing, performance monitoring etc.
Ensure compliance and audit readiness as applicable

People (Self, Team & Organisational)
Participating in and aligning with the Payroll team to deliver solutions and services to the business.

Participating in various Payroll team activities that foster an innovative, agile and employee centric culture where employees are supported, empowered and valued.

Participating in various Payroll team activities to foster a wellness culture to ensure that the
Payroll team mentally, physically and emotionally feels supported.
Participating in the enablement of a culture of open and transparent communication within the Payroll team.

Financial, Reporting & BI
Ensuring accuracy in data input and relevant reports as applicable to the Payroll team.
Using official data sources to inform administrative outputs.
Assisting with compiling basic reports for input to broader People requirements.
Consolidating basic costs or data as required by the Payroll team.

Governance & Compliance
Ensuring compliance with relevant labour relations frameworks and legislation.
Ensuring compliance to organisational and legislative governance frameworks and standards including the H&S requirements and POPI Act.
Managing the identification and mitigation of payroll and administrative risks.

Future-Fit
Participating in the integration and effective flow of work with other service areas and business.
Identifying opportunities for continuous improvement in payroll service delivery.
Suggesting or sharing ideas related to relevant administrative functional technology requirements where required.

Qualifications:

Diploma in Administration or equivalent - (beneficial).
Grade 12, National Senior Certificate - (essential).

Experience:

3 years in a payroll Team leader role - (essential).

Exposure to team coordination within the payroll function - (highly beneficial)
Experience within the FMCG, retail sector, or similar - (preferred).

Knowledge and Skills:

Connecting & Initiating - Works cooperatively with others and effectively manages disagreements. Works as part of a team and collaborates with others. Invites input and suggestions from colleagues. Shares information that may be useful to others. Handles conflict situations in a constructive way. Makes proactive decisions but refers to others when necessary. Takes responsibility for own work or
projects. Gets involved in projects without being prompted and takes on additional responsibilities. Takes initiative to update own knowledge base and skillset.
Executing & achieving - Identifies what needs to be achieved. Establishes priorities and manages time effectively. Creates clear action plans including tasks and timelines. Takes account of possible changing circumstances. Monitors own progress to ensure the accurate and timely completion of work. Sets realistic goals for themselves. Clarifies task requirements and expectations for delivery. Monitors activity to measure progress against set timelines. Ensures tasks have been completed in
line with expectations.
Interacting & relating - Communicates confidently and shares openly. Shows patience and consideration for others. Is approachable and listens to the needs expressed by others. Recognises the impact of their behaviour on othe