Factory Administrator - KwaZulu-Natal, Durban, South Africa - AVI Limited

Description

AVI Limited's job vacancy, Career and Recruitment

Job title : Factory Administrator jobs in KwaZulu-Natal

Job Location : KwaZulu-Natal, Durban

Deadline : May 15, 2024

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Key Performance Areas:

Coordinate travel and accommodation for Ops Exec and HOD's:

Coordinate and manage Domestic and International travel arrangements for Ops Exec, HOD's, employees and visitors (flights, accommodation, car hire, and forex for International trips

Adhere to the "reasonable/cheaper travel pricing" rule

Ensure travel & accommodation arrangements for international and local delegates and visitors are managed and organized before the date of travel

Coordinate the traveling and accommodation costs according to the budget

Administer expense claims of Ops Exec and HOD's:

Capture expense claims timeously on the AVI Web App for authorization and payment;

Reconcile receipts and statements with expense claims, before submission

Ensure that the claims procedure is followed

Capture training expenses

Resolve any queries on Purchase Orders vs Invoices

Resolve queries on expense claims, working with the Site and the FSS team

Manage general office administration:

Management of the Operations Executives diary and appointments

Coordinate the scheduling of boardrooms and meetings for NBL and site management

Arrange Town Halls when required

Arrange catering according to meeting requirements

Coordinate the Ops Review meeting arrangements such as catering, clean garments, meals, boardroom cleaning, office bar fridge has enough beverages

Prepare the presentation slides for the Operations Executive and other HOD's for Monthly Ops Review meetings and any other ad-hoc meetings

Coordinate the daily activities of the admin cleaners and driver

Send and receive all courier documentation and parcels

Liaise and manage relations between the Site and NBL Head Office

Co-ordinate Site visits and factory tours for Internal and External visitors

Manage Monthly cut-offs and recons

Receptionist

Manage pool vehicles. Ensure usage logs, services, roadworthiness and cleanliness are in place.

Manage General Administration for Human Resources:

Attend and participate in Full Circle Meetings and give information to be distributed on the notice board

Order stationery, beverages, and cutlery and update the internal telephone list

Manage the distribution of hamper tickets to employees

Manage administration of site initiatives:

Co-ordinate factory visitors and hampers for visitors if required

Organize Farewell and Year-End functions

Log calls to IT regarding HR-related queries

Communicate messages on the PA system when required

Administrate the Team of the Month incentive scheme

Co-ordinate any Site CSI initiatives

Coordinate all meetings and functions, both on and off-site (venue, refreshments, catering, equipment, awards & certificates, etc.)

Taking minutes in meetings and typing the same

Minimum Requirements:

Experience:

3 – 5 years of relevant administrative experience

Experience within a FMCG and Manufacturing Environment, working with Executives and a Senior Management Team

Qualifications:

Grade 12

Secretarial Diploma or equivalent

Additional Requirements:

Advanced MS Office Skills

SAP Experience

Manage multiple activities

Factory Performance and Indicators

Shopware

Competencies:

Documenting Facts

Attention to detail

Articulating information

Staying composed

Planning and organizing

Maintaining productivity

Meeting deadlines

Building relationships

*Administrative / Management jobs in south africa
*Factory Administrator in Durban