HR OFFICER - Johannesburg - Progessive International

Description

Job Description:

Employee Relations Specialist

This role is responsible for ensuring fair labor practices are adhered to, coordinating disciplinary hearings, and managing CCMA matters.

• Assist in ensuring fair labor practices are adhered to in their own area of responsibility
• Coordinate disciplinary hearings
• Attend to CCMA Matters when required and develop an aptitude for conflict management and dispute resolution
• Play an effective advisory role to Management at the Head Office regarding employee behavior, disciplinary aspects

Key Responsibilities:

Transformation & HR Strategy

• In collaboration with HR Team, play an effective role in the creation of relevant HR Strategies to support Group Operations
• In collaboration with the HR Team at Head Office (and other sites) play a significant part in the implementation of the HR Strategies that are mandated
• In collaboration with HR team, play a significant role in initiating policies
• Implement agreed and mandated policies of the Group and ensure employees are sufficiently / reasonably informed on HR Policies
• Evaluate processes and procedures for optimization and remedial actions to ensure the HR Function is proactive, rests on a sound footing and the Department is solution-oriented and professional
• Create a suite of document templates e.g., employment contracts, variation to contract letters, invitation to meeting letters, resignation letters, HR Admin forms et cetera in line with ISO requirements
• Ensure that all templates of the HR Department are always updated and that all are accessible to the HR Team
• Form part of the Group HR Forum and contribute accordingly
• Oversee the operational HR team nationally
• Working with external BBBEE consultants
• Authorize final payroll documents for processing

Recruitment and Selection

• Ensure consistent application of policies, processes relative to recruitment and selection
• Spearhead the recruitment and placement of mandated positions
• Liaise with the HR Team, Executive Management, Recruitment Agencies, and other relevant service providers within the confines of Company policy, procedure and general ethical conduct
• Coordinate response handling: receive CV's, shortlisting candidates, prepare interviews, conduct interviews and ITC and reference checks
• Coordinate occupational assessments for all positions in scope and administer the assessment results for decision-making and thus giving feedback to all relevant stakeholders
• Coordinate the selection milestones within the agreed timelines
• Administer offers of employment in collaboration with Management and HR Manager
• Perform administration duties which include pension fund administration and medical aid queries
• Administer KPI's for all new employees in scope in conjunction with the Heads of Departments
• Administer the probationary arrangements and appropriate reviews with new employees in scope
• Conduct stay-interviews with new employees in the relevant departments to gauge culture fit, performance and prospects of success of new employees

Skills Development

• Monitor and facilitate knowledge acquisition and reporting on the effectiveness of programmes and interventions in accomplishing the medium- and long-term skills development objectives
• Collaborate with Heads of Departments to gain knowledge of work situations requiring training of employees
• Collaborate extensively with the HR Teams and the Group HR Executive to spearhead People Planning / Talent Pools / Succession Planning for key roles and key departments across the organization
• Coordinate the occupational and cognitive assessments of employees identified for promotion within the organization
• Plan and provide training of staff on basic operational needs whilst coordinating external training on identified programmes for employees
• Monitor the Group training budget utilization of funds per operating division to determine value for money and or ROI
• Coordinate concise and yet impactful induction sessions for new employees in all operating levels that are defined
• Monitor and report on training projects and the enhancement of training initiatives
• Ensure proper record keeping for reporting purposes i.e., WSP, ATR, BEE
• Support the submission of the relevant reports, WSP's, ATR'S to the relevant external bodies
• Complete WSP'S and ATR'S in line with SETA requirements
• Ensure that reports, correspondence and documentation and information are recorded, processed and maintained in accordance with administrative procedures
• Coordinate the updating of qualifications of all employees in the Group (Qualifications Audit and Profiling)
• Serve as the Skills Development Facilitator for the Group

HR Support, Generalist Functions & Administration

• Act as a Consultant to other departments with regards to HR Issues to ensure an efficient HR Support service
• Conduct regular meetings with the Departments and readily be accessible to the departments
• Constantly provide relevant updates and information as well as training when necessary
• Liaise extensively with the Payroll Department to ensure the correct submission of documents and or the accurate payment of employees in line with Executive Mandates
• Work closely with the Payroll Department to ensure workforce information is kept up to date and any problems identified and addressed
• Work with the Group Executives to guide and advise management and employees through all aspects of the employee life cycle including absence management, investigations, discipline, grievance, and capability, by consistent application of policies and procedures and compliance with employment law and best practices
• Ensure the gathering of payroll input i.e., new engagements, promotions, change of status information, termination information, and submission to the relevant department thereof
• Assist with the coordination of employee exit interviews and provide feedback to Functional Heads
• Provide input to HR Executive and the broader HR Team on relevant interventions to retain employees
• Conduct relevant research on various subjects to source relevant information for problem-solving and internal HR Strategies to assist the Group/business

Requirements:

• Knowledge of employment laws and best practices
• Excellent communication and interpersonal skills
• Ability to analyze complex data and make informed decisions
• Strong organizational and time management skills
• Ability to maintain confidentiality and handle sensitive information