Professional Assistant - Sandton, South Africa - Discovery Ltd.

Discovery Ltd.

Verified Company

Sandton, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Business Unit:
Vitality RSA
Function:Administration and Office Support
Date:06-Feb-2023Achieve more than
- ***
YOU BELIEVE

Discovery
Vitality Risk and Analytics

Personal Assistant to the Chief Actuary
About Discovery

Discovery's core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fastpaced and dynamic environment enables smart, selfdriven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.
Key Purpose
To enhance the Vitality Chief Actuary Executive's effectiveness by providing support and representing the executive to internal and external stakeholders, as well as giving support to the Vitality Risk and Analytic team.
Key personal attributes
Key outputs
Administrative support for management
Acting as the main point of contact for the line manager and department
Manage and maintain a high level of diary management and all the associated arrangements including attendee coordination, meeting room/venue bookings and catering for direct line manager and if required, other senior departmental managers
Provide comprehensive administrative support
Travel management including booking of flights, cars and accommodation
Type, format and proof read documentation and presentations
Refer escalations to the correct channels
Provide support for specific projects as required
Welcome external visitors, as required
Meetings
Coordinate internal and external meetings
Take minutes, draft agendas and follow up on matters arising
Book venues for line manager and other managers
Departmental Administration
Draft internal communication regarding staff administration and event information
Source and and/or purchase staff gifts for team building initiatives or special occasions
Order stationery and general supplies for department
Distribution of documentation, surveys, etc.
Log maintenance calls for the department
Log accessory requests for management
Track error corrections, cost adjustments and queries
Log EXCO IT support calls
Payroll
Manage parking requests and overtime submission for the department
Reimbursements
Submit all reimbursements for managers and staff where applicable, e.g. cell phone, travel, data usage, or departmental events
Finance
Invoice processing (including foreign payments)
Draft cash book requests
Followup of payment / queries on all invoices
Monitor departmental expenditure
Reallocate costs where necessary
Events and Special Projects
Coordinate departmental functions and events e.g. Strat sessions, workshops, team building
Pamper projects coordination
(not sure what this is):
Conference registrations and administration
General
Handle internal and external queries
Provide backup support for other PAs in the department when necessary
Ad hoc projects and responsibilities as and when required

Competencies

Computer literate (including MS office
Word, Excel, PowerPoint, Outlook)

Matric Certificate/Grade 1

Strong listening, written & verbal communication skills
High degree of organisational skills
Efficient
Interpersonal skills
Attention to detail and accuracy
Highly motivated
Proactive and innovative
Ethical and respects confidentiality
A love for people
Adaptable
Demonstrate experience of working with senior management within a fast paced environment
Build and maintain strong and effective relationships with external and internal staff in a professional and confidential manner.
Excellent timemanagement skills

Education and Experience

Minimum 2 years' work experience (not required to be in the same field)
Project administration and data management experience will be advantageous

Employment Equity
The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

EMPLOYMENT EQUITY

The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.