Purchasing and Receivings Clerk - Cape Town, South Africa - HotelJobs

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Verified Company
Cape Town, South Africa

1 week ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description




VACANCY:
PURCHASING AND RECEIVING'S CLERK

Ref No:
KB27/02/23


POSITION
:
PURCHASING AND RECEIVINGS CLERK

DEPARTMENT
:
FINANCE

REPORTS TO
:
FINANCIAL CONTROLLER
CLOSING DATE
:20th of March 2023

Function:

Purchasing and Receiving's Clerks are responsible for purchasing, receiving and checking all items coming into the hotel.


Main Duties and Responsibilities:


  • Support and encourage the objective of cost control and maintain traces for auditing.
  • Obtain quotations and complete market surveys to ensure high quality products for the best prices to update all Heads of Department.
  • To assist in the implementation of various safety and hygiene standards including Health and other Municipality regulations.
  • To ensure that all health regulations are abided with.
  • Place purchase orders and ensure the delivery of supplies and equipment to the hotel respecting the deadlines.
  • Maintain equipment and supplies catalogues and an inventory of various products in the market to be able to provide immediate service to colleagues.
  • Ensure all purchases are streamlined and that there are maximum savings where possible without sacrificing on the quality.
  • Liaise closely with all Heads of Department to ensure hotel inventory purchases are delivered on time and to the quality standard specified.
  • To assist in carrying out quarterly, biyearly, yearly inventory of operating equipment.
  • Initiates contact with vendors. Obtain and study comparative prices and quotations on products.
  • Review the quantity and quality of items purchased.
  • Inspect items received for damages and/or defects.
  • Process all requisitions approved by all Heads of Department checking for completeness, accuracy and clarity.
  • Receive supplies, materials and equipment ordered by the hotel, retaining packing slip, and distribute to the initiating department.
  • Investigate and track problem orders as advised.
  • Maintain and order administrative office supplies and materials.
  • Maintain the copy paper inventory, solicit prices and reorder when necessary.
  • Performs such other tasks and assumes such other responsibilities.

Prerequisites:


  • Must have good understanding of the English language.
  • A Diploma or Degree in Accounting or equivalent is preferred
  • Competence with computer software (i.e. Excel, Word, etc.)
  • Good Clerical Skills
  • Confidentiality
  • Experience in Purchasing and Receiving's will be advantageous
  • Experience in the Hospitality Industry will be advantageous.
  • Experience with the Opera Property Management System and/or Micros Materials Control will be advantageous.
Yours Sincerely,


YOLANDE PELTERET
**HUMAN RESOURCES & PAYROLL
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