Receptionist - Pietermaritzburg, South Africa - Pronel Personnel

Pronel Personnel Pietermaritzburg, South Africa

21 hours ago

Full time

Description

Our client is looking for an experienced receptionist with a minimum of 3 years' experience. The receptionist will be required to manage the front desk on a daily basis and to perform a variety of administrative and clerical tasks to the highest quality standards.

General Duties and Responsibilities:

Greet and welcome guests as they arrive
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, including all necessary stationery and materials
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (logbook, visitor badges)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Keep updated records of office expenses and costs
Perform other clerical duties such as filing, photocopying, transcribing and spreadsheets
Ordering various business requirements, e.g. refreshments, diesel, sponsorship and promotional items, etc.
Managing raised purchasing orders
Capturing invoices
Assistance with opening/closing project files as may be required from time to time
Maintain a register of vehicle-related issues to ensure licences and services are kept up-to-date
Ad hoc projects/reports

Requirements and Skills:

Speaks English and Zulu
Proven work experience as a receptionist, front office representative or similar role
Proficiency in Microsoft Office Suite
Hands-on experience with office equipment
Professional attitude and appearance
Written and verbal communication skills
Resourceful and proactive
Excellent organisational skills
Multi-tasking and time management
Customer service
Accounts background
Matric; additional certification in Office Management is a plus

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