Training Administrator - Limpopo - Nkwe Platinum Limited

Description

Role Summary:

This is an exciting opportunity to join nkwe-platinum-limited as a Training Administrator. The successful candidate will be responsible for ensuring the effective and efficient management of central training administration, organizing and coordinating training sessions, and maintaining a proper learning management database.

Key Responsibilities:

• Capture, monitor, and track training, budgets, and relevant administration requirements for legal reporting
• Effective management of central training administration
• Organize and coordinate training sessions; reserve space, ensure audiovisual equipment availability, copy and distribute materials
• Maintain a proper learning management database tracking training expiry and refresher requirements
• Print operator licenses and track expiry thereof
• Maintain records of attendance and successful completion of training
• Assist with developing and maintaining the company training calendar, tracking initial and refresher training schedules
• Participate in creating and implementing training programs
• Maintain training records (e.g., trainee lists, schedules, attendance sheets)
• Create learners on MQA SETA Management Information System, register them, and capture achievement of learning outcomes
• Follow-up with MQA on certification approval of learners
• Ensure Discretionary Grants Applications are made and followed-up for payments once learners are registered
• Assist with submission of WSP/ATR annually
• Assist with registration of Assessors and Moderators with MQA
• Communicate daily training pass-outs to line management
• Send professional reminders to management with attachments of expiry training
• Assist training manager with procurement plan for departmental items and stationery
• Assist training manager with payment and tracking payment of all invoices and prepare monthly departmental procurement/expenditure report
• Collaborate with management to gain knowledge of work situation requiring training for employees
• Develop training matrix in line with training requirements for mining industry to ensure safe and competitive workforce
• Assist with planning, developing, and provision of training and staff development programs
• Assist with analyzing training needs to develop new training interventions
• Develop new value-added training material
• Facilitate relevant training interventions
• Transfer skills and knowledge
• Accurately assess skills, abilities, and knowledge to determine competence levels
• Evaluate effectiveness of training by assessing trainees
• Research and examine training products, review samples, demonstration, and website content, and suggest additions or enhancements to the company's training library
• Act as point-of-contact for vendors and participants
• Handle accounts receivable and ensure invoices are paid
• Capture all training information and data as required
• Submit reports on training activities and results
• Monitor training results and statistics
• Recommend improvements or new programs
• Resolve issues as they arise
• Adhere to legal and reasonable instructions from authorized persons
• Adhere to legislation, Standards Operating Procedure, Codes of Practice, and Health and Safety policies and Procedures
• Ensure employees and vendors follow established policies
• Assist training staff with their assigned duties
• Administer and maintain files
• Receive documents for disposal in terms of the National Archives Act

People:

• Enforce Company's 'Code of Conduct'
• Advise management on training required by employees
• Create high performing teams and conducive employee relations climate
• Ensure safety regulations are adhered to by employees
• Achieve HDSA/female targets for the department
• Interact well with employer, employees & stakeholders
• Positive, approachable, and enforce discipline
• Ensure health and safety standards are always adhered to

Manage performance against set targets and competencies:

• Monitor, manage, and participate in routine workplace safety activities
• Manage complexity at varying levels and adapt quickly to changes in job priorities
• Identify deviations or non-conformances, plan, and implement corrective actions to ensure attainment of department plan
• Work overtime / standby / shifts as needed
• Ensure overtime and shift compliance in line with the BCEA
• Work within budget and avoid material wasting; control utilization of allocated resources
• Take cognizance of and adhere to company policies, procedures, and relevant legislation
• Manage and report on non-compliance issues to manager
• Establish and maintain good working relationships and effective communication system with various teams and departments
• Strong commitment to service and quality standards as well as stakeholder satisfaction
• Any other responsibility that can be reasonably expected in this role/function

Qualifications:

• National Senior Certificate (Grade 12) or equivalent
• Diploma or Higher Certificate in Training and Development, Administration, Education, HR, or similar field
• Accredited as Moderator/Assessor/Facilitator at MQA advantageous
• Valid Driver's License

Experience:

• Minimum 3-5 years' experience in Mining Industry as an Administrator or similar role
• Minimum 2 years' experience as a Training Administrator, HR Assistant, or similar role
• Experience in records development and management
• Experience in project management advantageous
• Experience in dealing with regulatory reports such as BBBEE, WSP/ATR, SLP, and Mining Charter advantageous

Language Requirements:

• English: Fully Proficient
• Sepedi: Verbally Proficient advantageous
• Fanakalo: Verbally Proficient advantageous

Knowledge & Skills:

• Knowledge of Assessment document flow and attention to detail
• Knowledge of registry processes and practices as well as ability to capture data
• Knowledge of storage and retrieval procedures in terms of working environment
• Knowledge of office procedures and billing
• Ability to train people advantageous
• Ability to work independently, as a team, and under pressure
• Excellent planning, organizational, and multitasking ability
• Time management

Additional Requirements:

• Medically fit to work on an underground mine