Sales and Debtors Administrator - Grabouw, South Africa - Western Cape Fruit Processors (WCFP)

Description

VACANCY:
Sales and Debtors Administrator

Western Cape Fruit Processors currently requires the services of an experienced Sales and Debtors Administrator. Associated Fruit Processors (AFP) and Elgin Fruit Juices (EFJ) amalgamated to form this new entity. The major shareholders of the new company are Coca Cola Beverages SA, Two-a-day (Pty) Ltd. and APSAP. The above-mentioned position currently exists in the Finance Department responsible for our Elgin Fruit Juices and Associated Fruit Processors sites.


Duties And Responsibilities

The Sales and Debtors Administrator reports to the Financial Controller and is responsible for ensuring the smooth flow of orders received from clients, to provide an efficient and quality service with regards to sales administration and customer service, manage the company's accounts receivable function, process general ledger entries and reconcile accounts for which responsibility has been assigned, whilst further assisting with HR administration and general office management.

The Sales and Finance Administrator works closely with all other departments and must assist with ensuring compliance with internal and administrative controls.

Key Performance Areas:

• Sales Administration_
• Receive sales orders, raise it on ERP system and distribute to relevant parties.
• Coordinate and arrange collections and deliveries with Logistics Department.
• Receive Delivery Notes and Goods-ReturnedNotes, process on ERP system and file in numerical sequence. All Required documentation is received from factory and transporters the following day.
• Raise authorised invoices and credit notes.
• Ensure that all delivery notes are signed and filed in numerical sequence.
• Verify transport service providers' invoices with processed invoices.
• Followup on all open sales orders.
• Update register of adhoc manual delivery notes to ensure that all delivery notes are invoiced.
• Monitor sales prices and margins, investigate discrepancies, and report back to manager as per deadline schedules.
• Ensure sales prices are updated timeously by relevant manager
• Assist customers with any product queries or customer complaints timeously and in a professional manner.
• Accounts Receivable Management_
• Obtain copy invoices/credit notes and make sure necessary administration is done.
• Allocate all receipts and credit notes daily.
• Email statements and post statements (where necessary), as per deadline schedule.
• Followup any queries timeously and ensure feedback is given to the relevant persons.
• Calculate interest, discounts and other charges where applicable and request Invoices/Credit Notes. Ensure that this is done accurately and that a signed copy is kept on the customer file.
• Ensure the debtors information is uptodate on the accounts receivable system and on file.
• Monitor credit limits and terms and ensure that accounts with outstanding balances are within agreed terms, monthly.
• Print age analysis weekly, follow up on outstanding overdue amounts.
• Maintain individual customer files with all relevant documentation.
• Reconciliations, Journals and General Admin_
• Reconcile General Ledger accounts as per Master schedule.
• Prepare journals.
• Assist other Accounts/Administration staff.
• Assist with stock, bin and fruit control documentation during the peak production season.
• All other tasks as required.
• General Office Management_
• Manage and buy office supplies.
• Coordinate office equipment services and repairs.
• Receive calls which have not been directed to a specific extension.

Applicants should meet the following requirements:

• Completed B.Com degree (member of an accounting body beneficial).
• Minimum 5 years' experience in an equivalent capacity.
• Sound financial and commercial acumen with general business knowledge.
• Manufacturing industry experience an advantage.
• Exceptional computer skills (MS Excel; Navision).
• Advanced numeracy skills.
• Ability to work independently.
• High integrity and openness combined with commitment to good governance.
• Excellent organizational skills and the ability to successfully handle multiple concurrent tasks.
• Good interpersonal and written/verbal communication skills.
• Willingness to work overtime at the discretion of direct manager.
• Own transport.

Closing date:
Wednesday, 05 January 2023.


Ability to commute/relocate:

• Grabouw,

Western Cape:
Reliably commute or planning to relocate before starting work (required)