Intern (Operations) Contract (Wits RHi) - Hillbrow, South Africa - AJ Personnel

AJ Personnel
AJ Personnel
Verified Company
Hillbrow, South Africa

2 weeks ago

Thabo Mthembu

Posted by:

Thabo Mthembu

beBee Recruiter
Description

Main purpose of the job:


  • Provide administrative support for the Operations department

Location:

-
7 Esselen Street, Hillbrow, Johannesburg

Key performance areas:


  • Review monthly inspections and assessment reports
  • Purchase goods for maintenance or repairs within budgetary guidelines
  • Report any site/facilities issues to management as and when required
  • Answer and address all incoming phone calls for maintenance requests
  • Assist with Contractor documentation onsite including contractor induction forms and liability insurance
  • Record rentals of sites operational and cost tracking
  • Review fleet information to ensure that all important data has been filled
  • Review monthly billing for tracker and Wesbank
  • Follow up on fleet reconciliation and report outstanding information
  • Review all security invoices and ensure that all service providers are paid
  • Assist in monitoring alarms, access controls, and CCTV
  • Work with the asset coordinator to ensure that all relevant forms are completed. All loss reporting processes regarding assets are implemented, and investigation and followup of losses and disposals
  • Generate Reference Numbers for Insurance based items with updated register and replacement value market quotebased pricing
  • Ensure that all the lost and stolen forms for all the assets under Operations are submitted and filed
  • Liaise with Facilities Officer to integrate SHE requirements with the Operations portfolio
  • Safety File Request from all suppliers and or MSDS manuals
  • Safety signage for workers in all aspects for carrying out riskprone hazardous work
  • Reinforce adherence to SHE requirements for contractors and suppliers
  • Implement remedial actions per the respective hazard and risk identified
  • Pest Control servicing relevant policies and procedures implementation
  • Report on sites OHS outcomes and attend meetings and compile quarterly reports
  • PPE orders for staff safety and compliance according to LRA/DoL regulation requirements
  • Administer Overtime Approvals and Timesheets
  • Supplier Motivation forms completed for onboarded suppliers
  • Maintain all current spreadsheets and records to always ensure data integrity
  • Perform relevant administration i.e., filing, copying, scanning, and any other ad hoc administration duties as assigned
  • Insurance claims logging and followup for Losses encountered at respective project sites
  • Setting up meetings, agendas, and minutes as and when required
  • Take ownership and accountability for tasks and demonstrate effective selfmanagement
  • Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
  • Maintain a positive attitude and respond openly to feedback
  • Take ownership of driving your own career by participating in ongoing training and development activities

Required minimum education and training:

-
Diploma or Degree in Operations Management

Required minimum work experience:

-
No work experience needed

Desirable additional education, work experience, and personal abilities:


  • Good organizational skills
  • Must be proactive, able to exercise discretion and independent decisionmaking
  • Able to prioritize own workload and meet deadlines
  • Assertive, confident, and adaptable
  • Selfmotivated, able to work independently and work as part of a diverse and multidisciplinary team
  • Must be proficient in MS Office (Excel, Word, and PowerPoint)

TO APPLY:


  • Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
  • Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
  • Note AJ Personnel is fully POPI compliant.
  • Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

-
AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium
:

- **AJ Personnel does not have any salary or other information regarding the position.
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