Specialist: Project Administrator - Johannesburg, South Africa - Absa Bank Limited

Absa Bank Limited

Verified Company

Johannesburg, South Africa

1 week ago

Posted by:

Thabo Mthembu

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Description

Bring your possibility to life Define your career with us

With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.

Job Summary

The Programme Administrator will assist in the definition and maintenance of the standards of project management and process within Change Portfolio.

Strive to standardise and introduce economies of repetition in the execution of projects. Act as the source of documentation, guidance and metrics on the practice of project management and execution.

Support the successful delivery of programmes through effective facilitation, tracking and reporting.

Assist in the co-ordination of activities for the portfolio.

Job Description:

Develop positive relationships with Programme Managers and Delivery by providing support through facilitation, tracking, and reporting on programmes, and training.
Share lessons learned and best practices across the portfolio building relationships with

- stakeholders and brokering relationships at all levels.

Understand the deliverables of internal and external programme customers and

- contribute to success through cooperative and collegial processes.

Manage communication across Group.
Assist Delivery Managers with meeting setups, liaising with senior executives and their PA's.
Tracking of Programme Finances on Financial Management system, against Business Case and Integrated Programme Schedule.
Raising burn rate risks to Programme Managers and Delivery Managers.
End to end responsibility of all programme invoice payments and invoice tracking.
Assisting Delivery Managers with review of all key packs, Follow up on key actions across the portfolio.
Assist in managing resource allocation, including adjustments based.

- on emerging business or technical opportunities and challenges.

Assisting Programme Managers to ensure updating and tracking of Benefits Realisation Plans where applicable and feedback to Delivery Manager.
Accountability: Programme Excellence Support Activities
Act as a reference point for Delivery Office and PMO.
Maintain processes to ensure documentation, reports and plans, are relevant, accurate and complete.
Track and report on portfolio performance, providing a realtime, comprehensive, and prioritized view of all initiatives.
Setup and Minute all required meeting minutes and upload on Sharepoint.
Quality Check Sharepoint as our knowledge retention hub.
Accountability: Quality Assurance & Technical Support
Check that all Gated Reviews milestones and/or deliverables have auditable, completed items
Assist with customising SharePoint, Teams Chats other relevant electronic systems
Assist with facilitation sessions setting up, running, and documenting.
Support and Quality check the programme artefacts as per the delivery framework.

Quality check the programme/project dashboards and give feedback to Programme/Project Managers and Administrators

Education and experience required;

Relevant Bdegree or NQF level
Relevant Project management certification e.g. PMP, CAPM, PRINCE 2 preferred.
5 years' experience in Programme Administration
3 years' experience in Project management environment
Experience in Financial Services Industry
Solid project financial management experience

Experience preferred;

13 years' experience in Junior Project management role

Knowledge & Skills:
(Maximum of 6)

Proven PMO/Project Analyst or Coordinator experience and knowledge of project management and understanding of the principles and frameworks of successful project management from a support perspective
Proven experience in providing service to internal stakeholders to achieve successful project outcomes
Understanding of project delivery and acceptance processes within a fastpaced business environment
Excellent oral and written communication skills as well as excellent presentation skills with ability to conduct presentations comfortably to large groups
Strong relationship building and interpersonal skills
Experienced user of MS Project and MS Office toolset (Word, Excel and PowerPoint)

Competencies:
(Maximum of 8 competencies)