Event Manager Montague Gardens - Parow - West Coast Personnel

    West Coast Personnel
    West Coast Personnel Parow

    13 hours ago

    West Coast Personnel background
    Description

    Job Overview

    We are seeking an Event Coordinator to join our team at West Coast Personnel. This role will be responsible for designing and implementing events, managing internal communication activities, and coordinating logistics for company staff and customer experiences.

    Key Responsibilities

    • Design and implement eventing and training across the company.
    • Manage internal communication activities.
    • Organize events such as product launches, training, and company experiences.
    • Design, plan, and coordinate company staff and customer events/experiences.
    • Manage invitations, budgeting, event planning, and execution.

    Event Logistics

    • Coordinate training stock and shipments to ensure timely delivery.
    • Manage operational event elements: lighting, sound, and projector facilities for training events.
    • Oversee the execution of the event checklist to ensure all aspects are covered.

    Marketing and Promotional Materials

    • Manage merchandise stock and inventory efficiently.
    • Production quotes, vendor coordination, and distribution.
    • Plan and execute stock logistics for expos, including communication with accounts, freight services, and booth builders.
    • Maintain communication with event organizers to ensure all requirements are met.
    • Coordinate with various vendors (electricity, booth builders, catering) to ensure a smooth expo experience.
    • Manage staff and roster for expos to ensure adequate coverage and support.

    Travel Coordination

    • Arrange flights and accommodations for staff and relevant stakeholders for company events.

    Database Management

    • Facilitate the collection of customer contact details at events.
    • Build and manage databases of clients, end-users, installers, etc., to support sales.

    Requirements

    • Brand marketing/eventing/event management experience.
    • Experience in marketing, advertising, and communications.
    • Creative and energetic.
    • Ability to manage and collate budgets.
    • Time and project management skills.
    • Good verbal and written communication.

    Desired Experience & Qualification

    • Previous experience in event logistics, stock management, and expo planning.
    • Strong organizational and coordination skills.
    • Excellent communication skills for effective interaction with vendors, event organizers, and team members.
    • Proficiency in database management and data collection.
    • Ability to handle multiple tasks simultaneously and work under pressure.
    • Detail-oriented and committed to delivering high-quality event experiences.

    What We Offer

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