Debtors Clerk and Branch Administrative Assistant - East London, South Africa - Kazin Trading

Kazin Trading

Verified Company

East London, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

The Kazin Trading Group is looking for a Debtors Clerk and a Branch Admin Assistant to assist with the following tasks:

DEBTORS:

Call debtors daily and follow up on any outstanding debts for branches / areas assigned to you.
Assist walk in clients with information on the various Kazin units and be able to send out quotes.

MASTER RECORD KEEPING:

Do a physical count of the stock in the yard weekly, ensuring this count ties up with the unit tracker yard stock;
Create and repair Excel spreadsheets which are used to implement a process/maintain a system.
Ensure leases are filed with delivery notes for all rentals.
Ensure refurb checklist is completed for all returning rentals and follow up on repairs to units if not completed.
Ensure that unit movements are sent for all units leaving factory from East London to the various branches so that we know where all units are.

OFFICE MANAGEMENT:

Keep the office in a tidy and clean state by managing the employee tasked with cleaning the office;
Maintain sufficient stationery, cleaning products and tools necessary to run the office;
Task the employee who cleans the office to "spring" clean cupboards, fridge, microwave every so often;
Keep the office in a presentable state for customers;
Keep filing up to date and ensure all desks are kept in a presentable condition;
Help walk in customers;
Assisting the sales representative with admin related tasks.

MARKETING:

Update the business Facebook page weekly. Get authorization from the sales representative before uploading any content for their area;
Create and maintain Gumtree advertising for stock seized from outstanding debtors.
Fill out tenders and gather supporting documentation for each submission.

GENERAL

Ensure all units in the yard have keys and tags attached. This forms part of the weekly count.
Maintain an order number list to be utilised for all orders from 30 day account suppliers;
Create and repair Excel spreadsheets needing an upgrade;
Perform any other task assigned to you.

Salary:
R9,000.00 per month

Education: