Executive Assistant to 2 Chiefs of Staff - Kempton Park, South Africa - HotelJobs

HotelJobs
HotelJobs
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Kempton Park, South Africa

1 week ago

Thabo Mthembu

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Thabo Mthembu

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Description

Executive Assistant to 2 Chiefs of Staff - Management Firm - JHB North
Duties and Responsibility;

  • Record accurate meeting minutes for various company meetings.
  • Prepare and organize meeting materials and logistics.
  • Assist in creating and distributing meeting agendas.
  • Coordinate travel arrangements and maintain travel records.
  • Support special projects, including presentations and reports.
  • Schedule meetings as needed by executives.
  • Manage executive schedules and appointments.
  • Handle incoming calls and messages for executives.
  • Ensure timely completion and distribution of quarterly board packs.
  • Follow up with department heads on report submissions.
  • Oversee general office administration and building matters.
  • Coordinate property inspections and maintenance.
  • Liaise with vendors for property upkeep.
  • Manage boardroom bookings and ensure cleanliness.
  • Assist with office events coordination.
  • Perform additional duties as assigned.
You need;

  • Matric
  • 3 5 years' prior experience in supporting a senior executive or team
  • Computer Literate in Excel and MS Word (Intermediate to Advanced)
  • BComm in administration
  • Strong planning and administration skills, excellent written and verbal communication skills
  • High Attention to detail.
  • Staff Management and work unsupervised, a selfstarter
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