Receptionist / Switchboard (Office / minutes typing) - Johannesburg, South Africa - Dream Hotels and Resorts

    Dream Hotels and Resorts
    Dream Hotels and Resorts Johannesburg, South Africa

    1 week ago

    Dream Hotels and Resorts background
    Full time
    Description

    Receptionist (Office support/ minutes typing)

    As the face of our company, the receptionist will set the tone for your clients' first impressions.

    Minimum Qualification Requirements:

    • Grade 12
    • Own Transport is advantageous.
    • Highly organized, with the ability to efficiently manage administrative tasks.
    • Candidate must be well presented.
    • Minute Typing from recordings – Must have previous experience.

    STRONG Computer /System Skills Required

    • Experience with MS Word
    • Experience with MS Excel
    • Experience with MS Outlook
    • Willing to learn.

    Roles and Responsibilities:

    • The successful candidate will:
    • Welcome and assist visitors in a professional and friendly manner.
    • Responsible for all incoming calls at the switchboard: Polite answering, transferring calls to the correct department and communicating messages timeously.
    • Ad hoc duties as and when required.
    • Courier service - arranging for collections and deliveries.
    • General secretarial/administrative/filing duties for various directors and managers
    • Update various Excel spreadsheets daily, weekly, and monthly.
    • Managing the bookings of the boardrooms and meeting rooms
    • Maintaining safety and hygiene standards of the reception area

    Personal attributes required:

    • Must have a confident and professional telephone manner.
    • Must be professional in approach and appearance with a vibrant personality.
    • Must be well spoken and be able to interact in a polite and composed manner at all times.
    • Must have the ability to organise, multitask, prioritise and work well under pressure.
    • Must be able to use initiative, pay attention to detail and have a strong sense of urgency.
    • Must be trustworthy, reliable, and punctual at all times.
    • Must have to ability to learn quickly, be resourceful and be proactive when issues arise.
    • Must be flexible, agile and able to work in a team as well as independently.
    • Must possess a high level of maturity and integrity.
    • Must promote a positive working environment.
    • Must be able to interact in a polite and composed manner at all times.
    • Must promote a positive working environment.
    • Team Player
    • Customer Focused
    • Attention to detail.