Workshop Administrator - Pretoria, South Africa - Bidvest International Logistics

Bidvest International Logistics

Verified Company

Pretoria, South Africa

1 week ago

Posted by:

Thabo Mthembu

beBee Recruiter

Description

Job Purpose:

BIL seeks to employ an Insurance Administrator who will ensure that all processing and filing of documents for all the customers are done in accordance with the BidvestIL Standard Operating Procedures.

Manage KPI performance reports, handeling of all insurance job card and costing as well as coordinating costing of PDI's

Qualifications & Experience:

Senior certificate (Grade 12) or equivalent
Valid Code 08 Drivers License

A qualification in administration will be an added advantage

3 years experience in related field (Workshop experience, is an added advantage)

Computer Literate in Microsoft Office Packages with strong administrative skills
2+ years experience in insurance claims.

Key Responsibilities:

Administration
Costing of all Insurance job cards and liasing with customers and client thereon
All filling must be filled timeously and accurately
Keeping record of all PDI's in the Workshop & Invoice all PDI's
Ensure that recons are done timeously and correctly
Assisting with forwarding instructions for vehicle repairs as well as to load all sublet orders
Receiving vehicle back into VDC and release holds
Open and invoicing all fuel job cards
Assist with add on's & plant WIP reports
Assisting in opening of PDI's job cards timeously
Assist with full frontline service advisor functions if and when required to
Assisting with AUC job cards if available
Assisting with Motor plan and warranty job card if available
Assisting with the submition claims in time and follow up if payment has been made with Motorplan & Warranty assistant
Assisting with service and repair job cards for the workshop
Assisting with the organization of courier for workshop and body shop if and when required
Ensure that weekly completed and outstanding tasks are reported to Senior warranty officer timeously
Assist with all administrative functions within the workshop as and when required
Ensure processes and procedures are in line with the customer expectation
Analyse variances on reports and resolve queries daily
Do add on's of new jobs onto job cards if required
Tracking vehicles in the yard and allocation of parking for finished vehicles
Asssisting with the repair and renewal of rims
Facilitating the repair of seats and/or vehicles interior
Receipt of invoices from service providers and loading them on sublets on job cards
Reporting of anomalies picked up and manage the resolving thereof