Procurement Manager - Olifantsfontein, South Africa - greendoor logistics

greendoor logistics
greendoor logistics
Verified Company
Olifantsfontein, South Africa

1 week ago

Thabo Mthembu

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Thabo Mthembu

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Description

GENERAL:


The Procurement Manager is responsible for the Procurement procure for all departments within the company as well as all day-to-day operations.

The focus is implementing, improving, and maintaining state of the art procurement and stock management systems.


DUTIES AND RESPONSIBILITIES:


The scope of responsibilities of the Procurement Manager covers all areas within the company dealing with the procurement of all stock requirements for all departments, overseeing all stock storage, handling, and issuing, implementing management procedures to ensure that the flow of operations is not interrupted.


KPI'S

Budget Variance:
This KPI measures the variance between the actual procurement expenses and the budgeted amount.

It helps you assess the accuracy of your budgeting process and identify areas where expenditures are over or under budget.


Cost Savings:


Cost savings is a crucial KPI that tracks the amount of money saved through procurement activities, such as negotiating better prices, implementing cost-effective strategies, or identifying alternative suppliers.

It highlights your ability to generate value for the organization.


Spend Under Management:
This KPI measures the percentage of total spend that is actively managed by the procurement department. It indicates the extent to which procurement is involved in controlling and optimizing organizational expenditures.


Contract Compliance:
Contract compliance measures the extent to which procurement activities align with established contracts and agreements. It helps ensure that purchases are made according to the negotiated terms and conditions, avoiding maverick spending.


Forecast & Budget Accuracy:
Forecast accuracy measures how closely your procurement forecasts align with actual demand and usage. It is important to monitor this KPI to identify any discrepancies and improve your forecasting capabilities.


Inventory Management:
Efficient inventory management is crucial to avoid excessive inventory costs or stockouts. KPIs in this area can include inventory turnover, carrying costs, and obsolete inventory levels.


Procurement Cycle Time:
This KPI measures the time taken for a procurement process from requisition to delivery. It helps identify bottlenecks and areas where process improvements can be made.


Supplier Diversity:
Supplier diversity KPIs track the organization's engagement with diverse suppliers, including minority-owned, women-owned, or small businesses. It highlights efforts to promote inclusivity and broadens the supplier base.


Cost Avoidance:
Cost avoidance KPI measures the amount of money saved by preventing unnecessary purchases or expenses. It includes identifying and eliminating redundancies, minimizing waste, and optimizing procurement processes.


Supplier Performance:
Tracking and evaluating supplier performance is crucial for effective procurement. KPIs in this area can include on-time delivery, quality performance, responsiveness, and adherence to contract terms. These metrics help assess the overall effectiveness of your supplier base.


OUTLINE OF DUTIES:

  • Assist to provide efficient and effective day to day management of stores and procurement.
  • Assist in identifying cost saving opportunities and reduce costs within the company and procurement processes.
  • Assist to ensure that Stores responds to the requirements of the company maintaining efficient and timely supplies.
  • Facilitate and conduct Know Your Supplier (KYS) process for newly identified reputable suppliers.
  • Maintain up to date records and regularly visit existing suppliers.
  • Discover profitable suppliers and initiate business and organization partnerships.
  • Negotiate with external vendors to secure advantageous terms.
  • Approve the ordering of necessary goods and services.
  • Finalize purchase details of orders and deliveries.
  • Examine and test existing contracts.
  • Measure performance of suppliers and give feedback to Management of suppliers that fail to provide goods and services according to GDG standard and recommend alternative options that will be for the good of the business.
  • Establish and maintain a strong and professional working relationships with suppliers with a focus on building partnerships to improve the service delivery and pricing structures offered to the company.
  • Vigorously price check procurement requirements finding the correct balance between quality and price.
  • Coordinate with procurement officers from other business units for central procurement, especially with regards to importing of goods. All imports loads are to be consolidated.
  • Always establish and maintain a strong and professional working relationship and an open communication channel with all divisions and companies in the group to ensure efficient service delivery.
  • Ensure FMS stores and procurement procedures are implemented, and all FMS records are accurate and are always kept up to date.
  • Contribute to the continuous development of Sage Procurement and Inventor
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