Office & Reservations Administrator - Cape Town, South Africa - Greys Recruitment

Description

Our client, an international institution that specializes in providing language courses, is looking for an Office & Reservations Administrator to join their team based in Sea Point, Cape Town.

Main Responsibilities and Tasks:
Reservations:

• Process booking requests onto the designated booking system and issue all booking documents.
• Assist with bed allocation process.
• Attend to and support all student and agent questions, booking changes and enquires.
• To chase payments via email or telephone for national and international schools
• Production and ongoing administration of agency agreements

Office Management:

• Ensure efficient purchasing by assessing pricing between suppliers including effective management of service contracts.
• Provide guidance and oversight of purchasing by other employees.
• General personnel management including monitoring, preparing, and recording of:
  • Time and attendance.
  • Payroll and accurate processing thereof.
  • Health insurance policies.
  • Employee files and related documents.

Bookkeeping and Finance-Related Responsibilities:

• Maintain up-to-date records and communicate with the CFO.
• Calendar of events and office deadlines.
• Banking.
• Petty Cash.
• Debt Collection.
• Asset register management.
• Supplier reconciliations and payments.
• Invoice authorizations.
• On-time submission of tax returns to SARS.

Human Resource Assistance:
Assist in the following:

• Ensure all staff have up-to-date signed contracts.
• Annual leave and sick leave forms are filled in.
• Collection of personal details.
• Ensure all staff respond to any new HR-related policies or procedures.

Student/Customer Engagement:
Provide customer service support to students concerning their bookings, payments, and deposits.

Any other duties as may be required from time to time by the company.

Required Qualifications:

Qualifications
Payroll Technician qualification or equivalent experience.
Matric, including Maths and English, or equivalent.
Accounts qualification or equivalent experience.

Experience
Previous Payroll experience.
General office administration experience.
Experience in using the full range of Microsoft Office Suite.

Skills, Knowledge, and Abilities
Excellent level of spoken and written English.
Accuracy and attention to detail, particularly when working to tight deadlines.
Ability to work on own initiative as well as part of a team.
Ability to use Microsoft Word and Excel.

Personal Attributes
Willingness to work non-standard hours when necessary.
Ability to work under pressure.
Ability to prioritize workload and deal with conflicting demands.
Attention to detail.

Aptitude
Eager to learn and operate new IT systems.
Positive on learning new skills.

Desirable
Experience of Using Payroll Software.
Experience in using Microsoft Office.