Receiving Clerk - Cape Town - Deli Spices

Description

Receiving Clerk Job Description

The main purpose of the Receiving Clerk is to ensure that the raw materials entering the facility are receipted correctly into the ERP system on the required paperwork. This will include both local and international inbound receipts. Any local rejections and returns must be negatively receipted correctly. The finance packs must be prepared and submitted to Finance. All inaccuracies must be resolved with internal stakeholders such as procurement and the receiving teams. Assist with stock management and other duties as required from time to time aligned to function.

Responsibilities:

• Verify and record goods received against purchase orders.
• Ensure accurate GRN records are maintained in the accounting system.
• Ensure that all required documentation is supplied to quality control for material release.
• Ensure that the finance packs are sent complete and timeously to Finance.
• Coordinate with warehouse and procurement teams to resolve discrepancies.
• Support consumable and stock management processes and activities.
• Adhere to all company policies and procedures.
• Adhere to, support and drive Food Safety and Quality in the workplace.
• Adhere to, support and drive Health & Safety in the workplace.

JOB FUNCTION:

Finance

• Support accurate finance processing and payments through verification activities between ERP system and physical receipt documentation.
• Review purchase order cost on local deliveries and highlight discrepancies to procurement prior to receipt (GRN).
• Confirm with procurement the LCT (landed cost tracking) for international and other deliveries have been evaluated and captured prior to executing shipment receipt (GRN).
• Prepare and submit local and international delivery and receipt documentation to finance for payment.
• Support stock accuracy in the raw materials department through accurate receipting.

Customer Centricity

• Support on time in full performance criteria by ensuring receipt of material to ensure that materials are available for the next step in the process.
• Ensure same day receipting of deliveries for deliveries done reasonable time before receiving end of shift.
• Support priority receipts as requested by the internal customers to meet production demand.
• Ensure timeous and accurate submission of receipt packs to raw materials quality control for release of materials receipted.
• Ensure timeous and accurate submission of finance packs to Finance.

Process

• Accurate stock receipt into ERP system, correct documentation submission to stakeholders and discrepancies resolved.
• Verify and record goods received against purchase orders.
• Ensure accurate GRN records are maintained in the accounting system.
• Ensure that all required documentation is completed accurately and scanned into dedicated folder, copies supplied to quality control and that originals are sent as the finance pack to Finance for payment.
• Coordinate with warehouse and purchasing teams to resolve discrepancies.
• Report ERP system issues to IT through appropriate process, follow up until resolved.

Support consumable management through accurate issuing to the various departments.

• Ensure accurate issuing of consumables.
• Ensure that consumables are expense issued to the correct general ledger codes and the correct referencing department in the ERP system.

Support stock management through accurate stock control through cycle counts, FIFO principles and procedures, SYSPRO/WMS transactions.

• Adherence to all company policies and procedures with regard to cycle counts, stock counts, stock rotation, FIFO principles and SYSPRO/WMS required transactions.
• Ensure all products in the warehouses have labels and tracking IDs with the correct product code, product description, unit of measure, lot numbers and expiry dates.
• Ensure that Raw Materials physical location in the warehouses match the product's location in SYSPRO/WMS.

Support proper cleaning and housekeeping as per the Company Workplace Values - Clean as you Go.

• Ensure daily housekeeping is done according to the Master Cleaning Schedule and that inspections are done as per company procedures and all deviations are rectified immediately.
• Remove all damaged cleaning equipment and brush ware from the department and report to supervisor and take all relevant equipment to the wash bay for cleaning.
• Ensure that cleaning equipment is used and stored as per Food Safety Regulations.
• Building and infrastructure must be compliant to Food Safety Regulations.
• All deviations reported and maintenance done to ensure continuous adherence.
• Ensure that spillages are cleaned immediately and that broken bags are treated as per Food Safety Regulations.
• Non-compliance reports to be investigated and actioned immediately. Root causes identified and the appropriate preventative and corrective measures taken and documented.
• All risks in the operation assessed and reported to the Health & Safety Committee.

People management through applied Human Resource and Industrial Relationship tools, policies, and procedures.

• Manage diversity in the workplace.
• Coach and train employees.
• Employee interactions through team meetings, feedback sessions and training sessions.

People

• Align yourself to the performance driven culture through the implementation of performance management and talent management.
• Align yourself to the Mane Code of Ethics.
• Align yourself to the Value System.

Corporate Social Responsibility

• Adhere to the Code of Ethics and drive ethical business practices across the group including the management of anti-competitive behavior.
• Participate in Group wellness and CSR activity and utilize group resources in this regard.
• Drive awareness of group energy consumption initiatives.
• Support the SHEQ and OHS landscape across the group.

FOOD SAFETY AND HEALTH AND SAFETY MANAGEMENT SYSTEMS:

In this capacity you have the following responsibilities in relation to the listed management systems below:

• ISO 14001
• Occupational Health & Safety Act 85 of 1993 and its regulations
• ISO 45001
• FSSC 22000
• GMP
• HACCP

This includes, but need not be limited to, our products, processes, equipment, and hazards within the scope of the respective management system listed above.

Your responsibilities include, but are not limited to:

• Adhere to processes needed for the respective management systems listed above.
• Report on the performance, effectiveness, and suitability of the respective systems & need for improvement in your respective department.
• Assist in putting action plans in place to achieve focused training, education & awareness for the food safety and environmental, health & safety management systems.
• Be actively involved in promoting and improving of the food safety and environmental, health & safety culture at Deli Spices.
• Execute duties as per any legal, regulatory and or statutory appointment.
• Reporting of any problems or issues with regards to the food safety and environmental, health & safety management systems to an identified person e.g., Team leader, Supervisor etc.
• These roles and responsibilities will be valid from the day of acceptance until termination in writing or until it is superseded by a new appointment.

VALUES, ETHICS & PERSONAL ATTRIBUTES:

• Ability to operate in a privately owned and managed entity.
• Ethically driven to achieve business results.
• Focus on sustainability to ensure business continuity.
• Strong interpersonal skills with the ability to communicate and influence at all levels within the organisation.
• Must be able to work independently and also as part of a team organisation and collaborate across the business.
• Ability to work under pressure and make good decisions in pressurised situations.
• Ability to hold all employees accountable to deliver on their required outputs.
• A good communicator with the ability to read and write in English.
• Upholds the company´s values, rules, and policies and lives the MANE Way: Passionate about our customers' needs, operating with a family culture of respect and trust, and maintaining the highest ethical standards within a professionally managed business environment.

QUALIFICATIONS & SKILLS LEVEL

• Matric and a minimum 2 years' experience within the Food Manufacturing/ Processing/Warehousing Environment or equivalent experience.
• Good knowledge and experience of HACCP (Hazard Analysis and Critical Control Points) and working in a regulated environment (e.g., Food Industry).
• Excellent knowledge of SYSPRO and Datascope WMS.
• Affinity for systems and numbers, accounting will be an advantage.
• Good knowledge of Microsoft packages: Excel and Word.
• A Valid Reach Truck Driver and Forklift Driver License will be an advantage.

Seniority level

Entry level

Employment type

Full-time

Job function

Manufacturing, Finance, and Administrative

Industries

Food and Beverage Manufacturing